About the job HR AssistantDesignation: HR AssistantLocation: BurDubaiReports To: Director Human CapitalJob Summary:The HR Assistant supports the Human Capital department in the execution of HR processes, policies, and administrative tasks. This role ensures smooth day-to-day HR operations, assisting in areas such as recruitment, employee relations, compensation, training, and administration. The HR Assistant acts as a key point of contact for employees, providing essential HR support while ensuring compliance with company policies and labor laws.Key Responsibilities: * HR Operations & Administration
Maintain and update employee records, ensuring accuracy and compliance.
Assist in drafting and processing HR documents, including contracts, letters, and reports.
Coordinate HR-related administrative tasks, such as leave management, medical insurance, and employee benefits administration.
Support payroll processing by collecting and verifying attendance, leave, and overtime records.
Assist with the implementation and maintenance of HR policies and procedures.
Recruitment & Onboarding
Assist the in-house recruiter in all recruitment-related activities
Coordinate interview schedules and follow up with candidates and hiring managers.
Support in preparing offer letters, employment contracts, and new hire documentation.
Facilitate employee onboarding, ensuring a smooth transition for new hires.
Employee Relations & Engagement
Serve as a point of contact for employee inquiries and escalate complex issues as needed.
Support the coordination of employee engagement activities and events.
Assist in handling employee grievances and disciplinary matters in line with company policies.
Training & Development
Assist in identifying training needs and coordinating training programs.
Maintain training records and ensure proper documentation of employee development activities.
Compliance & Reporting
Ensure HR activities comply with local labor laws and company policies.
Assist in preparing HR reports and data analysis for management review.
Support audits and compliance checks by maintaining proper HR documentation.
HR Data Maintenance
Maintain HR databases and employee records with accuracy and confidentiality.
Ensure timely updates and accuracy of HR systems, including attendance, payroll, and benefits data.
Generate reports and analyze HR metrics to support decision-making.
Assist in implementing digital solutions for HR data management and process improvement.
Key Skills & Qualifications:
Bachelor's degree in Human Resources, Business Administration, or a related field.
1-3 years of experience in an HR or administrative role.
Basic understanding of HR principles, labor laws, and best practices.
Proficiency in MS Office (Excel, Word, PowerPoint) and HR systems.
Strong organizational skills with keen attention to detail
Excellent verbal and written communication skills in English.
Ability to handle sensitive information with confidentiality and professionalism.
A proactive and service-oriented mindset with a strong ability to multitask.
Fluency in English, with strong verbal and written communication skills.
Highly organized, with the ability to manage multiple projects and meet deadlines
Strong attention to detail to ensure seamless HR operations