Job Description

Key Responsibilities:

Administrative Duties:

Assist in daily office needs and manage general administrative activities. Draft, format, and proofread official correspondence, reports, meeting minutes, memos, and presentations. Serve as the primary point of contact for internal teams and external stakeholders on behalf of management. Organize and maintain digital and physical filing systems for contracts, confidential documents, and licenses. Monitor office supplies, handle procurement, and maintain vendor and supplier records. Coordinate office maintenance, repairs, lease renewals, and liaise with building management as required. Handle incoming mail, couriers, and email inquiries, and ensure proper distribution or response.

HR Support:

Assist in maintaining and updating employee records, databases, and personnel files in both physical and digital formats. Assist with tracking employee attendance and leave balances. Support recruitment efforts by scheduling interviews, conducting initial screening, and coordinating with hiring managers. Assist in processing of UAE visa applications, renewals, cancellations, Emirates ID processing, and labor contracts through

MOHRE

,

GDRFA

,

Amer

, and other portals. Maintain updated records for all legal and regulatory company documents, ensuring compliance with UAE laws.

Requirements:

Bachelor's degree in Business Administration, Human Resources, or related field. Minimum 3 years' experience in an administrative or HR support role in the UAE. Strong knowledge of UAE visa processing, labor laws, and familiarity with key government systems (MOHRE, DED, GDRFA, Amer, DHA, etc.). Excellent written and verbal communication skills in English (Arabic is an advantage). Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office systems. Highly organized, detail-oriented, and capable of multitasking. Ability to maintain confidentiality, professionalism, and a high level of discretion.
Job Type: Full-time

Experience:

HR/Admin: 3 years (Preferred)
Language:

Arabic (Preferred)
Location:

* Dubai (Preferred)