Position: HR AdministratorLocation: Dubai, UAE- Monday to Friday 5 days per week in officeAbout Incubeta:Incubeta is a forward-thinking and leading digital marketing agency specialising in driving performance and innovation across various digital channels. We empower businesses to excel in the ever-evolving landscape of digital marketing through data- driven strategies and cutting-edge technology.Overview of We are looking for an HR Administrator to perform a variety of personnel-related administrative tasks. You will support the Dubai HR team in duties such as general HR admin, recruitment, posting job ads, updating HR databases and processing employees requests.An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You\'ll also assist in creating policies, processes and documents.Our HR administrator position requires excellent organisational skills and the ability to handle sensitive information confidentially. If you are passionate about Recruitment, HR policies and procedures and want to help create a nourishing workplace, this position is for you.Ultimately, you will gain specialised HR experience in a fast-paced work environment by supporting and improving all HR functions across MENA.High-level Responsibilities

• Support Head of People with HR tasks
• Maintain employee records (soft and hard copies)
• Update HR databases (e.g. new hires, separations, vacation and sick leave)
• Assist Head of People with leave recons
• Prepare paperwork for HR policies and procedures
• Process employees\' requests and provide relevant information
• Assist in coordinating HR projects, meetings and training sessions
• Collaborate with the Recruiters to post job ads on careers pages and process incoming CV's
• Prepare reports and presentations for internal communications
• Assist in onboarding and inductions for new employees by sharing onboarding packages and explaining company policies

Place within the Organisation

• Reports directly to the Head of People
• Works closely with the People and Executive Administrator, Managing Director and the Operations Director
• Forming part of the Dubai HR team as well as the Global People team
• Working solely on the MENA regions

Key Requirements

• Minimum of 3 years proven work experience as an HR administrative assistant or HR administrator
• Minimum of 1 year proven experience working in recruitment and liaising with recruiters
• Degree/diploma in Human Resources or relevant field
• Hand on experience with HR software, like HRIS or HRMS
• Working knowledge of Google Suite
• Excellent computer literacy and experience with Google docs, sheets, slides and forms
• Good working knowledge of UAE labour legislation and visa processes
• Excellent organisational and time-management skills
• Excellent Teamwork skills

Key Competencies and Work Ethic

• Upholding Incubeta Values:

• Dare to lead
• Earn trust
• Exceed expectations
• Help others succeed
• Positive Influence - having a positive attitude and keeping other team members motivated. Demonstrating understanding of the importance of team morale and a healthy happy culture.
• Operational Efficiency - having the ability to spread yourself across multiple tasks simultaneously by working smartly, efficiently and effectively.
• Attention to detail - being meticulous and ensuring you always dot the I's and cross the T's. This requires a strong sense of pride in their work and ensuring that all output goes through rigorous quality control. Organisation is key on these portfolios.
• Time and Task Management - identifying the urgent & important tasks and priorities to ensure delivery to client and other stakeholders.
• Interpersonal Skills - being able to build relationships both internally and externally. As the day to day point of contact between different stakeholders and team members within the organisation, you need to be able to collaborate well with everyone in order to deliver quality work on time and to ensure we have both satisfied clients and a great margin at the end of the day.
• Perform under pressure - having the ability to remain calm under pressure. Quick to adopt change and adapt to new demands and business requirements. Unexpected delays and last-minute requests will be part of your day-to-day.

Benefits:

• Competitive salary and performance-based incentives
• Opportunity to work with top-tier clients and lead innovative initiatives.
• Collaborative and dynamic work environment that encourages creativity and professional growth.
• Comprehensive benefits package and opportunities for career advancement

Incubeta