Role Overview: The HR and Administration Officer will manage both human resources and administrative duties, ensuring effective operation of the company both within and outside the UAE. This role requires an excellent understanding of UAE labor laws, visa processes, and administrative tasks related to employment and office management. The responsibilities involve supporting our managers and employees and handling the overall administrative duties of our company.Key Responsibilities:\xc2\xb7 Draft and administer employment contracts, offer letters, termination letters, accommodation agreements, NOC, Salary Certificate, Vehicle Acknowledgment forms, and other relevant documents.\xc2\xb7 Develop and maintain leave forms and other essential HR forms to ensure seamless tracking of employee time off and streamline the management of human resources documentation.\xc2\xb7 Handle the application, renewal, and cancellation of employee Employment Visas in compliance with UAE regulations.\xc2\xb7 Proactively monitor the expiration dates of visas, licenses, accommodations, Vehicle mulkiya, Employee Medical Insurance and other related company documents to ensure timely renewals and prevent any legal issues or penalties.\xc2\xb7 Maintain detailed and secure records for all employee files, including confidential documents, passports, visas, visit visas, cancellations, photos, and other pertinent employee information.\xc2\xb7 Coordinate with various departments to calculate the salaries of employees both within and outside the UAE.\xc2\xb7 Ensure accurate calculation of end-of-service benefits and manage the comprehensive exit process, including final settlements and document handling.\xc2\xb7 Conduct hiring processes, including the negotiation and finalization of employment terms, ensuring that all agreements align with company policies and legal requirements.\xc2\xb7 Manage company license renewals, establishment cards, and other company-related renewals.\xc2\xb7 Oversee company filing systems and maintain organized records.\xc2\xb7 Procure medical insurance and manage the procurement of other company necessities.\xc2\xb7 Manage and coordinate employee accommodations, negotiate terms with real estate agents, and handle all associated payments, including setting up new FEWA & SEWA accounts, arranging tenancy contracts, and other relevant documentation.\xc2\xb7 Purchase office supplies and equipment from platforms like Amazon and oversee other company purchases.\xc2\xb7 Arrange travel bookings and accommodations for all employees.\xc2\xb7 Secure maintenance permits and other necessary authorizations in the free zone. Reach out to Free Zone authorities for any building maintenance issues in the office.\xc2\xb7 Regularly update and maintain email correspondence and communication.\xc2\xb7 Manage utilities, gather invoices, and keep the accommodation sheet updated.\xc2\xb7 Ensure compliance with UAE employment laws and regulations.\xc2\xb7 Stay updated with changes in legal stipulations and implement them accordingly.\xc2\xb7 Manage employee concerns, conflicts, and inquiries promptly and professionally, ensuring all issues are resolved efficiently.\xc2\xb7 Maintain diligent follow-up on tasks and processes to meet deadlines and uphold operational efficiency.\xc2\xb7 Assist with the preparation of financial statements and documents.\xc2\xb7 Update financial data in databases to ensure that information will be accurate and immediately available when needed.Skills for HR and Administrative Roles\xc2\xb7 Strong Follow-Up Skills: Capable of managing and tracking multiple HR tasks, ensuring timely and efficient completion.\xc2\xb7 High Attention to Detail: Exceptional organizational skills required to manage HR processes with precision.\xc2\xb7 Problem-solving Ability to quickly identify and resolve issues, enhancing efficiency.\xc2\xb7 Technical Proficiency in relevant software, like Microsoft Office\xc2\xb7 Legal Knowledge Understanding of relevant labor laws and regulatory compliance.\xc2\xb7 Confidentiality: Capacity to handle sensitive information discreetly.\xc2\xb7 Adaptability: Flexibility to adjust to changing circumstances and duties.Preferred Qualifications:\xc2\xb7 Bachelors Degree\xc2\xb7 HR management certification is highly desirable.\xc2\xb7 Thorough understanding of UAE labor laws and regulations.Working Hours and Benefits:

• Working Hours: 9 AM to 6 PM, Sunday through Friday with one day off.
• Annual Leave: 30 days of paid leave per year.
• Health Benefits: Comprehensive medical insurance covered by the employer.
• Travel: Annual return ticket to the home country.
• Visa: Employment visa provided and sponsored by the company.
• Gratuity: As per UAE law.

Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month
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