Job Description

Job Summary:

The HR & Admin Assistant will support the HR and Admin departments in a variety of tasks, ensuring efficient operations and providing assistance in day-to-day HR functions and administrative duties. This role involves managing employee records, coordinating onboarding processes, handling office administration, and assisting with HR-related queries.

Key Responsibilities:

1. HR Support:

• Assist in the recruitment process, including job posting, screening resumes, scheduling interviews, and conducting reference checks.
• Prepare onboarding documents and coordinate new employee orientation.
• Maintain and update employee records, ensuring data accuracy and confidentiality.
• Assist in processing payroll, leave management, and employee attendance tracking.
• Support the preparation of HR reports and analytics as required by the HR Manager.
• Assist in employee engagement initiatives and events.
• Handle employee inquiries regarding policies, benefits, and procedures.

2. Administrative Support:

• Provide general administrative support, including filing, data entry, and document management.
• Coordinate office maintenance and liaise with vendors for office supplies and services.
• Assist in organizing meetings, appointments, and travel arrangements.
• Ensure the smooth operation of the office environment, managing communication and correspondence.
• Prepare and distribute internal communications, such as memos and announcements.
• Support the management of company assets, including office equipment and IT resources.

3. Compliance and Record Keeping:

• Ensure compliance with labour laws and company policies.
• Assist in the preparation of documentation for audits and compliance checks.
• Maintain and update employee records, contracts, and other HR-related documents.

Qualifications and Skills:

• Bachelor's degree in human resources, Business Administration, or a related field.
• 1-3 years of experience in HR and administrative roles.
• Proficient in MS Office (Word, Excel, PowerPoint) and HR software (e.g., HRIS, ERP systems).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• High level of confidentiality, professionalism, and attention to detail.
• Ability to work effectively both independently and as part of a team.

Working Conditions:

• Full-time position, based in the office.
• Standard business hours, with occasional flexibility required for events or urgent tasks.

Job Type: Full-time

Application Deadline: 15/11/2024