Job Description

Maintain calendars for Unit Operations Head & Medical Director - Arrange, coordinate and prioritize complex scheduling and logistics. Provide Telephone Coverage - answer executive phones, take accurate messages, and handle urgent calls with appropriate judgment. Maintains schedule by maintaining calendars for personnel; conferences, teleconferences, and travel. Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination). Conduct extensive online and off-line research as requested by Unit Operations Head / Medical Director. Compose and type agendas and correspondence for special events, meetings, committee meetings and development activities. Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials. Prepare various materials when requested, using PowerPoint, Word, and Excel. Prepare expense reports. Handle special projects as and when instructed by the Line Managers. Alert the HOD about cancelations or new meetings. Handle confidential information requests. Manage spreadsheets. Prepare statistical reports. Greet and receive visitors. Determine matters of top priority and handle accordingly. Coordinates office management activities. Prepare confidential and sensitive documents. Takes and transcribes dictation. Coordinate travel arrangements; prepares itineraries, compiles and maintains travel vouchers and records. Participate in the organizations quality improvement & safety activities Deals with visitors & other employees with compassion & courtesy. Maintaining Attendance and Roster Management for physicians and associate departments in the company provided portal. Clinical Privileging, OPPE (Ongoing Professional Practice Evaluation), FPPE (Focused Professional Practice Evaluation) in coordination with the Medical Director. Coordinating with call center for blockings/ change of clinic timings / New Physician Communication / Exit Physician Communication etc. Any other work assigned by the HOD.
Job Type: Full-time

Pay: AED4,000.00 - AED4,500.00 per month