OverviewReporting to the Supervisor, HIMS/ Medical Records, the HIMS Administrator role is responsible for maintaining and managing of the patients electronic medical record (EMR) by performing quantitative and qualitative analysis of the patients record and ensuring adherence with the completion requirements as established by the Joint Commission International Accreditation and DOH/DHA standards.Key Decisions the role makes and extend of the impact of the decision:

• Maintains and manages the patients electronic medical record.

ResponsibilitiesOrganizational Culture & Compliance

• Adheres to the division's policies, procedures and standards while ensuring compliance with applicable regulatory bodies.

Provides recommendations towards improving the division's policies and procedures wherever applicable. * Contributes towards an innovative culture of continuous improvement for enhancing operational efficiency and effectiveness.

• Participates in meetings and maintain professionalism and confidentiality as per the organization's standard code of conduct.
• Timely completion of personal performance evaluation cycle.

Health Care Information and Medical Records

• Conducts quantitative and qualitative analysis for completion of the patients record including but not limited to signatures, missing data, and other clinical information.
• Performs quantitative and qualitative analysis of the physician documentation to ensure that the contents of medical reports contain required elements for com

pletion. * Conducts deficiency checks regarding incomplete records and sends a deficiency notification to the responsible physicians in accordance with the rules and regulations of the medical staff.

• Identifies discrepancies and errors found in the analysis of the patients EMR and suggests corrective actions.
• Performs all activities related to the release of information process, including authorization validation, entering a request and coordinating with internal staff according to established procedures.
• Assists in providing medical record information and coverage by answering the questions and requests of caregivers of the relevant assets and government agencies.
• Ensures medical record availability by scanning and uploading daily documents into the EMR system.
• Identifies and merges duplicate medical record numbers.
• Processes and completes all emergency requests for medical information according to the appropriate guidelines.
• Responds to medical record inquires in person, via telephone or via e-mail.

Self-Management

• Actively participates in organizational training programs and on the job learning to continuously learn and enhance skillset required to perform the job.

Communication

• Communicates effectively with team members and maintain good inter-functional liaison to ensure smooth implementation of operational activities.
• Communicates with external physician offices regarding medical record deficiencies.

Clinical Operations

• Informatics/Health information systems
• Data collection/data analysis
• Record-keeping

QualificationsEducation

• Essential:

• Associates of Science degree in Health Information Technology

Preferred:

• Bachelors Degree in healthcare management, technology, or any related fields

Experience

• Essential:

• 3+ years of progressive career experience
• Experience in Health Information Management or Medical Records Department

• Preferred:

• Fluency in written and spoken Arabic

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