PRIMARY purpose
Manage Dolphin Energy's events and sponsorship requirements in the UAE and (where applicable) in Qatar. This includes but is not limited to conferences, exhibitions, events and activation programs that support the company's community outreach (CSR) commitments. The role also requires overseeing Dolphin Energy's sponsorship strategy and program as well as full contact and liaison with all company sponsor partners and associated third parties and contractors involved in the execution of the role. [Not translated in selected language]RESPONSIBILITIES1- Manage all event and sponsorship requirements and logistics, including securing and booking venues (where applicable) planning timetables, assigning responsibilities to the Communication team and departmental points of contact, supervising contractors and third-party suppliers such as exhibition layout and advertising designers stand suppliers, audio-visual production companies and caterers.2- Oversee the organization, design and production of communication content for all events and sponsorships in the UAE (and Qatar where applicable). This will include the development of collateral and any/all media, social media requirements (with the support of the Communication and PR teams). Provide guidance and expert advice to the team in order to ensure the success of the event.3- Supervise and monitor the event planning staff execution, providing direction through the implementation of specific tasks, duties and requirements.4- Maintain Dolphin Energy staff expectations during events and work closely with venue staff, dealing with enquiries from exhibitors, speakers, sponsors and visitors/delegates in a timely manner and efficient manner.5- Assign and/or seek support from the Communications team and/or division points of contact on event tasks/requirements including tracking assignments in databases and developing work back schedules/task sheets to facilitate follow-up.6- Manage all finance requirements relating to events and sponsorships including monitoring event budget, expense tracking, verifying all event invoices, contractor negotiation/coordination, and schedule planning.7- Supervise health and safety issues related to events and ensure the venue is cleared as per the Dolphin Energy and facility safety standards.8- Ensure adherence to all contractual terms and conditions in order to minimize Dolphin Energy's risk exposure. Ensure assigned staff complies with all company HSE policies & procedures and related initiatives9- Oversee activities associated with managing event and sponsorship requirements including event related correspondence and developing reports detailing data on events.10- Develop progress reports and organize monthly division meetings in order to discuss timelines and ensure accuracy of plans and achievement of deadlines.11- Arrange any media advertisements (press, radio, television) along with selecting venue media branding in conjunction with the Communication team to ensure a standardized message.12- Support the Director of Communications to effectively communicate event strategy.13- Demonstrate visible commitment to HSE through ensuring safe systems of work and safe conditions as well as taking part in risk assessments, audits and HSE meetings and emergency drills (if applicable).14- Act as the focal point for all sponsorship requirements. Oversee the company's sponsorship strategy and program to ensure KPI targets are met. Coordinate efforts with their counterparts in Qatar.15- Perform other similar or related duties as required or assigned by the Director Communications.

Dolphin Energy