POSITION TYPE: Full-time 2 years contractAs the Executive Assistant to the Director of the Guggenheim Project in Abu Dhabi, you will serve as a pivotal partner to the Director and provide high-level administrative support. Your role is crucial in ensuring seamless operations, leveraging your expertise to enhance the efficiency and effectiveness of the Director\'s office.Main Responsibilities:

• Administrative Management: Efficiently manage the day-to-day operations of the Director\'s office, including but not limited to scheduling meetings, coordinating travel arrangements, and handling correspondence in a professional and timely manner.
• Calendar Management: Proactively manage the Director\'s calendar, ensuring that meetings, appointments, and events are efficiently organized to optimize time management and productivity.
• Document Proofreading and Preparation: Meticulously proofread and prepare various documents, reports, and presentations, ensuring accuracy, consistency, and professionalism in all materials.
• Presentation Preparation: Demonstrate exceptional proficiency in creating compelling and impactful presentations, infusing creativity and attention to detail to effectively convey complex information in a clear and engaging manner.
• Represent the Office of the Director: Serve as a key representative of the Director\'s office, liaising with internal and external stakeholders, and ensuring a positive and professional image is always upheld.

Secondary Responsibilities:

• Office Coordination: Coordinate and oversee office operations, including maintaining supplies, managing equipment, and ensuring a well-organized and functional workspace.
• Communication Management: Manage all incoming and outgoing communications, including handling inquiries, drafting responses, and prioritizing correspondence in alignment with the Director\'s directives.
• Confidentiality and Discretion: Exercise the utmost discretion and confidentiality in handling sensitive information, maintaining the highest level of professionalism and integrity.
• Event Coordination: Support the planning and execution of events, meetings, and other engagements, ensuring seamless logistics and optimal representation of the Director and the Guggenheim Project.

Skills and Qualifications:

• Proven Experience: Minimum of 10 years of experience as an executive assistant or in a similar role, showcasing a track record of providing high-level administrative support to senior executives or leadership teams.
• Administrative Proficiency: Exceptional administrative and organizational skills, with the ability to effectively prioritize tasks, manage time efficiently, and handle multiple responsibilities under tight deadlines.
• Communication and Professionalism: Outstanding verbal and written communication skills, with the ability to interact diplomatically and professionally with individuals at all levels, both internally and externally.
• Attention to Detail: Strong attention to detail and a commitment to maintaining the highest standards of accuracy and quality in all work.
• Presentation Skills: Advanced proficiency in creating visually compelling and impactful presentations, leveraging expertise in relevant software and design principles.
• Team Player: Collaborative and team-oriented mindset, with the ability to work effectively in a fast-paced, dynamic environment and adapt to evolving priorities and challenges.
• Discretion and Integrity: Unwavering commitment to upholding the highest standards of confidentiality, integrity, and ethical conduct in all professional interactions and responsibilities.
• This position offers a unique opportunity to play a pivotal role in the success of the Guggenheim Project in Abu Dhabi, serving as a trusted partner to the Director and contributing to the achievement of strategic objectives. We are seeking a highly experienced and professional Executive Assistant who can seamlessly navigate the complex demands of this role with poise, expertise, and an unwavering commitment to excellence.

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