Buro Happold is looking for a UAE National Only as a Group Coordinator to join our Dubai, United Arab Emirates office.Type of contractPermanentGradeAdministrationArea of ExpertiseBusiness ServicesRegionMiddle East, India and AsiaOffice / Project LocationDubaiClosing Date06/10/2024Ref No8482Working amongst a team of dedicated, enthusiastic and creative engineering professionals, this role will see you work at the heart of the team ensuring that all operational support runs smoothly and allows our engineers to work to full capacity. Utilising exceptional communication skills, you will confidently get things done and always anticipate what your team needs next. Creativity and an eye for design and detail will serve you well, in this wide-ranging and engaging position.What will I be doing?

• Being an all-round administration linchpin for the engineering teams and the main point of contact for all their admin queries
• General administration support from photocopying and scanning papers to typing, formatting and modifying documents, reports, correspondence and spreadsheets
• Liaising with a variety of teams including IT, HR, Finance and Marketing to collaborate and coordinate operations.
• Maintenance of departmental listings, networking in other offices and beyond and signposting for helpful contacts.
• Supporting timely project management and resource planning by ensuring that staff timesheets/expenses are submitted promptly and appropriate staff absences and training are recorded.
• Coordinate, attend and minute group meetings, as well as organising meetings both internal and external
• Managing and coordinating business travel arrangements for the team working with the In-House Travel team and external Travel Management Company

What will I bring to the role?

• Can-do attitude with an enthusiasm to connect with the team and their work
• Highly organised and natural planner
• Great communication skills whether written in emails or documents, face to face or via phone
• Excellent computer and IT skills including; Word, Excel and experience of using spreadsheets and databases.
• A solid foundation of office experience and a proactive approach to your work
• Working knowledge of InDesign or another design programme would be highly advantageous

In return, we offer a supportive and creative working environment, a competitive salary and range of benefits, and the autonomy to help you develop new skills and ways of working as you progress your career.A place for everyoneBuro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each others differences is key, we want employees to feel they dont have to mask elements of their identity to thrive.We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.

Buro Happold