• Maintenance of all core company documentation and timely provision of this to relevant stakeholders upon request.
• Monitoring licenses and permits to ensure everything is valid, complied with and renewed on a timely basis
• Maintaining up-to-date powers of attorney for all group companies that enable business to undertake its core activities without delay
• Work with Public Relations Officer to ensure all documents requiring notarization, certification etc. in the UAE can be processed as efficiently as possible.
• Develop board meeting schedule for the group's Executive Board and the boards of all group companies and arrange meetings.
• Liaise with the Chair of the Board and other relevant stakeholders to set board meetings' agenda.
• Attend all board meetings (not necessarily physically) and production of meeting minutes.
• Assistance with incorporating new companies and branches across the world.
• Develop strong working relationship with DMCC.
• Maintenance of statutory records, ensuring the timely filing of annual returns, financial statements and statutory returns.
• Provision of advice on governance.
• Monitoring changes in relevant legislation and the regulatory environment and ensuring that all entities are compliant with applicable laws/regulations.
• Company secretarial assistance in respect of corporate restructurings and M&A projects.
• Ensuring the group has appropriate and adequate insurance policies in place.

• Prior experience in a company secretarial role of a firm operating globally.
• Company secretarial experience in the Middle East, managing powers of attorney, notarization requirements etc.
• Company secretarial qualification.
• An interest in improving systems, controls and processes.
• Bachelor's Degree / Member of Institute of Chartered Secretaries and Administrators/ relevant qualification
• A minimum of five years' experience working in the company secretarial department of a firm operating globally.
• Fluent in English

Edarabia