Front Office/admin Executive
Dubai, United Arab Emirates
Job Description
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VTAC is seeking a dynamic and organized Front Office/Admin Executive to manage our front office operations and provide comprehensive administrative support. The ideal candidate will handle a variety of tasks, including travel arrangements, visa processing, employee management, and real estate administration. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Key Responsibilities: Front Office Management:
- Greet and assist visitors, ensuring a welcoming and professional environment.
- Answer and direct phone calls, manage incoming and outgoing mail, and maintain office supplies.
- Coordinate front desk activities, including distributing correspondence and redirecting phone calls.
- Provide administrative support to the management team and other staff as needed.
- Manage office records, files, and databases, ensuring accuracy and confidentiality.
- Assist in the preparation of reports, presentations, and other documents.
- Arrange and manage travel plans, accommodations, and visa processing for the bosses and their families.
- Oversee travel arrangements for employees, including booking flights, accommodations, transportation, and visa processing.
- Ensure compliance with company travel policies and procedures.
- Handle visa processing, renewals, and insurance management for employees.
- Maintain accurate records of employee visa statuses and ensure timely renewals.
- Assist with employee onboarding and offboarding processes related to visa and travel documentation.
- Follow up and manage payments for all service and utility bills related to company properties.
- Manage property tenancy contracts, including renewals and handover processes.
- Coordinate property maintenance and liaise with the maintenance team to ensure timely issue resolution.
- Maintain reminders for contract renewals and other important deadlines.
- Bachelors degree in business administration, Management, or a related field.
- Proven experience as a front office manager, administrative assistant, or in a similar role.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with confidentiality and professionalism.
- Experience in travel management and visa processing is preferred.
- Knowledge of real estate management and property administration is a plus.
- We challenge the status quo. Work with young and supportive colleagues. The leadership team is highly entrepreneurial, it reflects. Ideas, challenges, think tanks, it is all in your day to day.
- Intensive training as well as continuous further development.
- Flat hierarchies with short communication channels.
- Very good team spirit in a professional, dynamic, and committed environment.
- Team and company events, and various social benefits.
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Job Detail
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Job IdJD1671617
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned