Job Description

The Role

The Flight Coordinator is responsible for the delivery of a high standard of customer service in adherence to ADA, GCAA, Security and Safety requirements. The primary duty of the Flight Coordinator is to prepare, update, maintains, and provides flight information to flight crews and other operations and company personnel, while coordinating all the necessary logistics for the dispatch of company aircraft on international and domestic flight. o The Flight Coordinator delivers a high standard of customer service, safety and security, contributing to consistent service excellence. o Jointly responsible with the captain for the safety and operational control of the flight in preparing all details pertaining to the proposed flight, including the nature and duration of the flight, weather conditions, airway routing, fuel requirements, altitudes, general traffic flow and keeps all personnel concerned with the flight. o Carry out Flight Following responsibilities including use of VHF radio and tracking softwares. o Ensures Flights are planned and carried out within the allowable flight and duty limits, and valid qualifications for the crew. o Timely update of Flight and Duty Tracking System (AIMS). o Authorizes, regulates and controls flights according to GCAA and Company regulations to expedite and ensure Safety of flight. o Ensures all ground handling, deicing, fuel, landing/departure slots, and landing/overfly permits are in order before releasing a flight o Identifies, anticipates and takes corrective action to minimize actual/potential delays due to scheduling operations , crew legality, and maintenance issues. o Advises appropriate personnel of potential/actual delays and conditions affecting safety of flight. o Responsible of day to day flight operations with all available current reports or information on aerodrome conditions and irregularities of navigation facilities that may affect the safety of flight. o Analyzes and evaluates possible effects of the weather on the route to be flown in the light of meteorological information to determine potential hazards to safety of flight and to select the most desirable and economic alternative route of flight which may be flown safely and in accordance with the company's procedures and standards. o Prepares operational flight plans containing information such as maximum allowable takeoff and landing weights, weather reports, field conditions, NOTAMS, Aerodrome facilities, ATC and communications procedures, search and rescue facilities and many other informational components required for the safe completion of flight. o Liaise with air traffic control and airport staff about departure times, and after departure, providing reports on aircraft status and predicted arrival times. o Collects Customer feedback; communicates; reports risks and provides suggestions as applicable. o Monitors weather conditions, aircraft position reports and aeronautical navigation charts to evaluate the progress of flight. o Updates PIC of significant changes to weather or flight plan and recommends flight plan alternates such as, changing course, altitude and if required, en-route landing in the interest of safety and economy. o Responsible and disseminates flight information to stakeholders. o Updates job knowledge to self to stay abreast of new changes and requirements by participating in any possible appropriate method within and outside PF to cover information on PF systems, policies, memos, regulatory requirements (visas, passport, licenses etc), and service & safety bulletins. o Abides and ensures abidance of reporting employees to ADA adopted policies and procedures, security and safety regulations as well as local and applicable international regulations. o Complies with Company Environmental, Health and Safety Policies, Standard Operating Procedures (SOPs) and Manuals including applicable legal and regulatory requirements. o Performs other Duties as reasonably expected. o In the event of an emergency, a Flight Coordinator shall: o Initiates such procedures as outlined in the operations manual while avoiding taking any action that would conflict with ATC procedures and; o Conveys safety-related information to the pilot-in-command that may be necessary for the safe conduct of the flight, including information related to any amendments to the flight plan that become necessary in the course of the flight



Requirements

Ideal Candidate will have: o Educated to a minimum level of accredited secondary education or equivalent (Associate Degree) College degree with a major in air transportation or meteorology is desirable o Knowledge of at least one reliable flight dispatch system (SITA; JEPPESEN) o 5 Years General airline experience or 1 year as a Flight coordinator Certifications required: o GCAA or equivalent flight dispatch h certificate. o Dispatch resource management (DRM) o Aviat ion Security o Dangerous goods o Flight dispatcher recurrent course o Safety Awareness o Annual qualification flight o Excellent organizational and communication skills o Ability to work under pressure and in fast-paced environments o Proficiency in computer systems o Strong problem solving and decision-making abilities o Ability to coordinate with multiple stakeholders o Excellent customer service skills o Be a Team player



About the company

Abu Dhabi Aviation (ADA) stands out as a global leader in aviation, truly a UAE Champion on a World stage. ADA offers a comprehensive range of services for both military and civilian sectors, specialising in rotary and fixed-wing aircraft. The companys expertise extends to maintenance, repair, and overhaul (MRO) services, air cargo solutions, luxury travel, helicopter leasing, advanced aircraft simulator training, and technical training.