Job Description

JOB SUMMARY

The Finance Assistant Shared Services (FASS) directly assists on all tactical financial accounting matters that gives rise to accurate, timely and high-quality financial reporting. This includes being part of a wider internal control framework that efficiently manages risks for the organization.

KEY DUTIES AND RESPONSIBILITIES of the Accounts Payable (AP) Function include the following:

• Ensure transactions posted into Netsuite Accounting System are in line with Uniform System of Accounts for the Lodging Industry (USALI).
• Verify invoices against Purchase Orders (PO) to ensure that there is no price or quantity discrepancy before obtaining relevant approvals prior to payment processing.
• Ensure timely and accurate vendor payment processing.
• Perform monthly supplier statement reconciliation and resolve any unreconciled items.
• Perform monthly bank reconciliations and resolve any unreconciled items.
• Follow up on outstanding unpaid invoices, accruals, and issues.
• Provide weekly analysis and updates to Finance Manager(s) on status of AP Aging.
• Assist with recurring month-end procedures such preparation of amortization, depreciation, prepayment, expense analysis, and balance sheet reconciliation.
• Support and ensure compliance with all external and internal quarterly/annual filing and reporting requirements, tax filing requirements (GST or other taxes), audits, policies and procedures
• Assist in new processes and systems implementation when required.
• Highlight any issues or irregularities in day-to-day tasks to Finance Manager(s).
• Provide support to Finance Manager(s) or other Finance colleagues in their absence or whenever is necessary.
• Perform any other duties and responsibilities that may be assigned.

KEY DUTIES AND RESPONSIBILITIES of the Accounts Receivable (AR) Function include the following:

• Ensure transactions from Opera are posted correctly in Netsuite Accounting System.
• Perform daily reconciliation on Netsuite and Opera Trial Balance.
• Perform daily reconciliation on the Property Management System (PMS) and Point of Sales (POS).
• Assist in Credit Facility preparation including looking for trade references before granting the credit facility.
• Ensure invoices and Statement of Accounts (SOA) are issued and sent out timely.
• Ensure payments received are posted correctly in PMS and perform payment reconciliation when necessary.
• Work closely with hotel teams to ensure billings are correct and resolve any issues in a timely manner.
• Follow up daily on outstanding invoices and investigate/resolve any disputes with clients.
• Prepare recurring inter-company billing and reconciliation.
• Provide weekly analysis and updates to Finance Manager(s) on status of AR Aging.
• Perform credit card reconciliations and resolve any reconciled items.
• Provide support to Finance Manager(s) or other Finance colleagues in their absence or whenever is necessary.
• Perform any other duties and responsibilities that may be reasonably assigned.

EDUCATION and EXPERIENCE

• Degree in Accountancy / Finance or equivalent.
• 2-4 years of experience in the hotel industry in related functions.

SKILLS, ABILITIES & ATTRIBUTES

• Upholds high ethical standards and fosters a strong culture of integrity within the finance department and the larger organization.
• Possesses a positive and enthusiastic attitude, seeks continuous improvements, adapts to dynamic environments, and thrives in tackling challenges.
• An independent self-starter who also collaborates for the achievement of team and organizational goals.
• Methodical and grounded in execution, while being creative and ingenious in problem-solving.
• Organized, meticulous, analytical and able to prioritize and organize work in an efficient, productive and effective manner.
• Excellent communication and presentation skills.
• Proficient in MS Office applications.
• Working knowledge of Netsuite, Opera, financial accounting principles and practices, and Uniform System of Accounts for the Lodging Industry (USALI) is highly advantageous.
• Willing to work standard working hours as per UAE labor laws, but starting work at 1 am, to work with entities in Australasia and Singapore.

Job Types: Full-time, Permanent

Pay: Up to AED5,000.00 per month

Application Question(s):

• What is your current salary package per month ?
• What is your expected salary per month ?
• Are you currently in Dubai ?
• What is your notice period ?

Application Deadline: 24/11/2024