Job Description

:

WUD Flowers is looking for a highly organized and detail-oriented

Administrative Officer

to oversee office operations, document management, and government-related processes. The ideal candidate will ensure smooth administrative workflows, maintain compliance with regulatory requirements, and support the day-to-day functions of the company.

Key Responsibilities:1. Document Management:

Maintain, organize, and archive both physical and electronic company records and documents. Coordinate with the

Public Relations Officer (PRO)

and

warehouse management

for license renewals and necessary documentation. Assist in

company license renewals

and ensure all legal paperwork is up to date.

2. Communication & Correspondence:

Handle internal and external communication, including

phone calls, emails, and correspondence

. Distribute notices, announcements, and updates to employees as required. Coordinate with suppliers regarding

payments and maintenance requirements

.

3. Meeting Coordination:

Organize and schedule

meetings, appointments, and conference calls

. Ensure effective communication and coordination among

team members and stakeholders

.

4. Government & Compliance Affairs:

Liaise with

government authorities and regulatory bodies

to ensure compliance with local laws and regulations. Process and renew

staff visas, labor cards, and other official documents

. Handle all

PRO-related

tasks, including legal and government documentation. Maintain and renew all

company licenses, permits, and regulatory certifications

. Track expiration dates and proactively handle renewals to ensure seamless operations. Work closely with

legal teams and auditors

as required. Track, prepare, and complete all tasks successfully by coordinating with

PRO

.

5. Office & Inventory Management:

Order and maintain

office supplies

, including pantry and stationery items. Keep records of

vehicle usage, maintenance, and fuel consumption

. Coordinate with

drivers

and ensure adherence to company policies and traffic regulations. Oversee the

renewal of all office-related items

, including

vehicles, insurance, and equipment maintenance

.

6. Visa & Employee Documentation:

Manage all

visa applications and renewal processes

. Maintain digital and physical records of all

employee legal documents

.

Requirements:

Bachelor's degree in

Business Administration, Management, or a related field

. Minimum

2-3 years of experience

in administration, office management, or a similar role. Strong knowledge of

UAE labor laws and visa processing

. Excellent

organizational and time-management skills

. Proficiency in

Microsoft Office (Word, Excel, Outlook)

and document management systems. Strong

verbal and written communication skills

in English Ability to handle

multiple tasks and work under pressure

.
Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month

Experience:

* Admin: 2 years (Required)