This is a unique and exciting opportunity to support a HNW family and join a small Family Office in Dubai. The European family office enjoys charity work, as well as investing in SMEs to help them grow. The company culture is positive, supportive and collaborative.

We are seeking a motivated and meticulous Family PA to provide a full range of administrative support activities for the CEO and his family

Candidates who speak Italian should apply.

Key Responsibilities

• Maintain complete discretion with corporate and private confidentiality
• Keep the CEO\'s diary schedule - business and personal meetings i.e. medical, bank meetings, etc
• Travel Plan Arrangement for CEO, family and staff including air ticket and hotel reservations and arrangement of meeting schedules abroad
• Take/receive instructions from CEO regarding personal matters (home, banks, medical, vehicles, maintenance and others).
• Assist with special events planning and related logistics activities as needed.
• Schedule all family appointments including medical, entertainment and sporting activities
• Plan and book travel arrangements for family guests
• Handle school and nursery registration
• Schedule appointments for children\'s activities
• Make payments on behalf of the family
• Maintain contact database and track activities for personal and corporate contacts
• Ability to work in a fast paced, ever-changing environment and to effectively handle multiple priorities with a calm, professional, flexible and willing attitude for business and family

Requirements

• A native Italian speaker
• Positive, humble personality, a strong team-player
• Previous experience in a family administrative role
• Strong organisational skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite
• Ability to work independently and collaboratively within a team.
• Absolute discretion and confidentiality
• Proven ability to juggle multiple tasks, strong memory, quick mind and work style and ability to focus and conduct business with minimal errors/misses.
• Solid organizational and time management skills.
• Enthusiastic, self-motivated, effective under pressure, and flexible.
• Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues.
• Fluent English spoken and written
• Ability to work in a non corporate / small team set up

Thank you for your interest. All applications are viewed and evaluated according to the role requirements. We aim to contact shortlisted candidates within 2 weeks. As we often receive a high volume of applications, we are unable to reply to everyone. If you have not heard back from us within 2 weeks, please consider your application unsuccessful.

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