Job Description

Date:

24 Feb 2025

Location:

Sharjah, AE

Company:

University Hospital Sharjah

Position Summary

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The Facility Storekeeper and Document Controller performs duties to support receiving and shipping, deliveries, coordinating facility maintenance stock, documenting warehouse transactions, maintaining records and tracking documents/contract, and overseeing storage of surplus or expired inventory and property for the Hospital/Facility.

Summary of Main Duties

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Actively participates in upholding and promoting the vision and culture of University Hospital - Sharjah (UHS) Complies with all UHS policies and procedures and fire regulations Participates in all aspects of the International Accreditation program to assist UHS attain and maintain international accreditation standards Receives and inspects all incoming materials and reconciles with purchase orders; processes and distributes documentation with purchase orders; reports, documents and tracks damages/expiries and discrepancies on orders received. Monitor inventory levels, conduct regular stock checks, and ensure supplies are properly rotated. Place orders for supplies and materials as needed, ensuring no shortages or disruptions to hospital maintenance services.

Responsibilities

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Receives and stores documents, contracts and confidential files; maintains record of approved document and confidential file destruction. Maintains the facility store warehouse, records area and stores area in a neat and orderly manner. Ensure that all received supplies are logged into the system and stored in the correct locations. Ensuring accuracy in inventory tracking and document management Prepare inventory reports for hospital management to track supply consumption and expenditure. The employment terms and conditions for this position are specified in the individuals Employment Contract

Position Requirements/Qualifications

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College Graduate

Minimum 5 years of Experience in a Hospital especially in Facility Management.

Computer literate

Position criteria Other Skills/Abilities

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Perform general storekeeping and warehouse duties; maintain accurate manual and computer records; Perform physical labour; understand and carry out oral and written instructions; maintain cooperative working relationships; demonstrate sensitivity to, and respect for, a diverse population.

Familiar with modern warehouse procedures, facility maintenance materials including methods of proper and orderly storage and issuance of materials; basic stock inventory procedures; requisitions, purchase orders, invoices, packing slips, bills of lading, freight tags, and the use and meaning of each; computerized warehouse record keeping systems