Job Description

Roles & Responsibilities

• How activities in procurement are carried out by the company work process procedures guidelines and the project coordination Procedure / Quality Plan.
• How Procurement manhour estimates are composed and submitted for review to the Manager of Procurement before submission to the Project Manager.
• How the development of project-specific procurement procedures is incorporated in the Project Co-ordination procedure;
• How to engage the market utilizing the processes, procedures, instructions, and guidelines as written out in the strategy;
• What the responsibilities for Procurement are about:
• Materials Management setup.
• Management of materials.
• Integrity of data and accurate reporting of the Materials Management System (MMS) as the preferred method for managing procurement activity on the project, unless stated otherwise in the project procedures.
• Issuing procurement status reports as necessary.
• Support and eventually develop the procurement plan in conjunction with Construction, Engineering, and Planning, using MMS to schedule the procurement activity milestones. How to identify and compile the project-specific bidders list in conjunction with Construction, Engineering, and the Project Manager. How to maintain records of procurement manhour expenditure on the project and how procurement activity is managed within budget.
• Gain an understanding of how variations to procurement scope of work are covered by Variation Notes and that the manhour budget is amended accordingly.
• Learns about resource levels and how appropriate recommendations to the Project manager and Manager of Procurement are made by Procurement professionals.
• How to stay informed and to report regularly areas of concern and areas that are working well on the project. Supports the lead at project meetings and in meetings and negotiations with key suppliers. Supports the lead such that formal inquiry packages are issued to each of the bidders on the approved project bidders list and that bidders are expedited to meet the closing date.
• Learns how the procurement group controls all contact with bidders/suppliers during the bidding /evaluation period and after purchase order award, and that technical and commercial communications are recorded in writing and distributed to interested parties.
• Learns how the procurement group evaluates quotations, and that following receipt of a technical evaluation a Commercial Bid Analysis (CBA) is issued recommending the most suitable bidder considering price, technical acceptability, and delivery consistent with the project requirements.
• Learned how the procurement group ensures that CBAs are approved at the appropriate authority level before commitment and that purchase orders are prepared in the agreed format and issued according to project requirements.
• Learned how the procurement group ensures that purchase orders are expedited to completion, including coordination with Inspection and Quality Control, and that all supplier documentation is received. Learned how the procurement group ensures that amendment orders are issued as appropriate, invoices are received, checked, and approved, and all claims or back charges are resolved. Learned how the procurement group ensures that procurement files are always maintained and are current. Learns how to keep abreast of market conditions and to maintain communications with key suppliers. How to advise the Manager of Procurement of potential new sources of supply, and supplier exceptionally performance and how to update MMS accordingly. Learns how to provide Procurement support to estimates when required.
• Procurement of required materials for the projects from local as well international markets as per the design and quality specifications. The materials will include but will not be limited to bulk materials, specialized materials for the projects such as shell plates, structural materials, Pipes, valves, motors, compressors, electrical and instrumentation equipment, consumables, PPE, bought outs, site utilities, site facilities, etc.
• Hiring of various services for the site and workshop as per the project plans.
• Coordination with yard/project stores to ensure availability of required materials and services.
• Long-term Rate Agreements to minimize the number of orders and maximize savings.
• To arrange top-up quantities in a short time frame to meet project requirements/urgencies.
• End-to-end monitoring and control of orders, including expediting, interaction for inspection, and close out of purchase orders.
• Within budget and timely delivery of material/ services of required quality.

Fabrication / EPC Organization

• Must be aware of and Familiar with International Standards for design, engineering, construction, and operations of Multidiscipline projects e.g., API, ASTM, BS, DIN, Shell DEP's, ASME, PD 500, TEMA, NACE, ANSI, AWWA D - 100.
• Must have worked with cross-functional / multi-cultural matrix organization structure
• Must have worked on an Enterprise Resource Planning system. Experience working on electronic document management systems preferred
• Must have Exposure to import and export procedures and documentation.

Required Education & Experience

• B.Sc. In Civil/Mechanical/Electrical Engineering from an accredited university
• Minimum 9 years of experience as a Procurement Engineer for an EPC Company or an Oil and Gas company.
• Fluency in English and proficiency in Arabic is an advantage

Job Type: Full-time

Education:

• Bachelor's (Required)

Experience:

• Procurement Engineer: 9 years (Required)
• Oil and Gas Industry Procurement: 9 years (Required)
• EPC Procurement: 9 years (Required)