Job purpose:Facilitate and coordinate all secretarial and administrative functions to ensure the smooth running of the office of the Principal/Head of School. Act as an ambassador to the school and perform in an efficient, professional, and confidential manner all job duties.Job scope:Responsible for managing all secretarial functions of the office of Supervisor/Principal/Head of School.Key accountabilities:

• Maintain high quality communication from and within the Principals office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
• Liaise with all school secretaries regarding students, parents, faculty and staff.
• Support the finance division by following and chasing overdue tuition fees payment.
• Daily update of staff attendances on Phoenix system.
• Manage Principals appointment calendar as well as all his/her professional communication and public relations needs.
• Assist in the organizing of school events and facilitates the use of effective strategies for ascertaining and gaining publicity for all noteworthy events in order to promote the school positively.
• Initiate effort and energy beyond the typical work day, where certain tasks require additional commitment and willingness to step in on issues and matters that require closure.
• Coordinate personnel needs regarding contract writing, attendance and reporting, employee files, annual reports, annual budgets preparation reports and other school reports as needed.
• Provide high quality reception and hospitality for the Principals visitors and those seeking to communicate with Principal.
• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
• Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
• Attends staff meetings and serve on committees as required.
• Performs other duties as requested by direct & dotted reporting line managers / supervisors.

Skills

• Arabic (writing and speaking) language is mandatory
• Excellent organizational and office management skills; ability to multi-task and delegate assignments in a timely manner.
• Effective interpersonal skills to aid in the daily contact with a diverse multi-cultural population
• Demonstrate competence in computer technical skills using Word, Excel, Publisher, PowerPoint and other related programs/software for educational and business office use
• Three (3) years experience as Secretary in an office or school environment.

GEMS Education