Job Description

Royal Smart Limousine (RSL), a leader in

luxury transportation services

, is seeking a highly skilled

Executive Secretary to the CEO

. This role demands a

strategic thinker

with expertise in

executive support, finance functions, business operations, and high-level administration

. The ideal candidate will act as a

key advisor

to the CEO, managing critical projects, overseeing financial and operational tasks, and ensuring smooth executive-level functions.

Key Responsibilities:Executive & Administrative Support:

Serve as a

strategic partner

to the CEO, managing daily schedules, meetings, and communications. Prepare and

analyze high-level reports, presentations, and business documents

for decision-making. Handle confidential information with

utmost discretion

and professionalism.

Financial & Business Oversight:

Assist in

budget planning, financial forecasting, and expense monitoring

to ensure fiscal efficiency. Oversee

financial reports, contracts, and cost analyses

, providing insights for strategic decision-making. Liaise with the

finance department

on revenue tracking, invoicing, and financial planning.

Operations & Project Management:

Manage and oversee key

business projects, ensuring alignment with corporate objectives

. Identify

operational inefficiencies

and implement process improvements to enhance productivity. Support in

policy development and compliance

with company standards and UAE regulations.

Document & Compliance Management:

Supervise

document control, SOP creation, and digital filing systems

for streamlined operations. Ensure compliance with

legal, regulatory, and quality control standards

in all documentation. Work closely with

internal and external stakeholders

to manage contracts, agreements, and correspondence.

People & Talent Management:

Collaborate with

HR and leadership teams

to support employee engagement and workforce planning. Assist in

talent development initiatives

and performance management strategies. Maintain a professional and productive work culture within executive functions.

Technology & Digital Transformation:

Utilize

Odoo ERP

and other digital platforms for data management, workflow automation, and reporting. Leverage

AI and machine learning tools

to optimize administrative and operational processes. Implement and manage

CRM and business intelligence tools

to enhance decision-making.

Qualifications & Experience:

Bachelor's degree in Business Administration, Finance, or a related field

.

5+ years of experience

in a high-level executive support role, preferably in the

transportation or luxury service industry

.

Strong financial acumen

, with experience in

budgeting, financial planning, and cost control

.

Proficiency in ERP systems

(e.g.,

Odoo ERP

) and digital business tools.

Exceptional analytical, problem-solving, and organizational skills

.

Excellent communication and stakeholder management abilities

at all levels.

Ability to handle high-pressure situations, multitask, and prioritize effectively

.
Job Type: Full-time

Pay: Up to AED6,000.00 per month