Job Description

Job Title : Secretary to the CEO

Company : Workspace Downtown

Type : Full-Time

About Us

Workspace Downtown is Dubai's premier workspace destination located near the Burj Khalifa Metro Station and Dubai Mall. We offer co-working spaces, private offices, and versatile meeting areas with modern facilities and an inspiring atmosphere. Our amenities include a library, event space, and recreational area for networking and relaxation.

Job Overview

The Secretary to the CEO will provide comprehensive administrative support to the Chief Executive Officer. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be a proactive communicator who can thrive in a fast-paced environment.

Key Responsibilities

- Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.

- Prepare and organize meeting agendas, minutes, and follow-up action items.

- Draft correspondence, reports, and presentations on behalf of the CEO.

- Handle confidential information with the utmost discretion and professionalism.

- Assist in the preparation and coordination of board meetings and executive events.

- Conduct research and gather information as needed to support the CEO in decision-making.

- Serve as a liaison between the CEO and other executives, staff, and external stakeholders.

- Maintain filing systems and databases, ensuring all documents are up to date and accessible.

- Perform additional administrative tasks as required to support the CEO and executive team.

- The ideal Candidate should be ready to travel for official purposes.

Qualifications

- High school diploma or equivalent required.

- We're Looking for Female Candidates
preferably RUSSIANS.

- Exceptional organizational and multitasking skills.

- Strong written and verbal communication skills.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

- Ability to work independently and take initiative.

- High level of professionalism and confidentiality.

What We Offer

- Competitive salary and benefits package.

- Opportunities for professional development and growth.

- A dynamic and inclusive work environment.

Job Type: Full-time