Job Description

Job Summary

The Executive Secretary provides administrative support to the Dubai office.

This role involves managing schedules, handling correspondence (suppliers, banks,...), smooth operation of the executive's office and sales support : logistic, invoicing.

Key Responsibilities

Administrative Support:

- Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.

- Prepare, proofread, and edit correspondence, reports, and presentations.

- Screen phone calls, emails, and inquiries, and direct them as appropriate.

Meeting Coordination:

- Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.

- Coordinate logistics for internal and external meetings or events.

Office Management:

- Ensure that the executive's office operates efficiently by maintaining office supplies and handling other administrative tasks as needed.

- Manage confidential documents and ensure proper filing systems are in place.

Communication:

- Serve as a point of contact between the executive and internal/external stakeholders.

- Handle sensitive and confidential information with discretion.

Project Assistance:

- Support the executive in managing projects and conducting research as required.

- Monitor and prioritize incoming tasks or requests to ensure timely completion.

Required Qualifications

Experience:

- Proven experience as an Executive Secretary, Executive Assistant, or similar role for 3 years minimum.

- Strong familiarity with office management procedures and basic accounting principles.

Skills:

- Exceptional organizational and time-management skills.

- Excellent written and verbal communication in English - Arabic is a plus

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ERP

- Ability to multitask, prioritize, and meet deadlines under pressure.

Personal Attributes:

- High level of professionalism and discretion.

- Strong interpersonal skills and ability to build relationships.

- Detail-oriented with a proactive approach to problem-solving.

Job Type: Full-time

Pay: AED4,000.00 per month

Application Question(s):

Are you ready to join immediately ?
Location:

* Dubai (Required)