Job Description

Job Title: Secretary


Location: RAK


Job Summary:


The Secretary will provide comprehensive administrative support to ensure the smooth functioning of daily operations. This role involves handling correspondence, organizing meetings, managing schedules, and maintaining records. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work independently while maintaining a high level of professionalism.


Key Responsibilities:


Administrative Support:


Perform general clerical duties, including handling correspondence, faxing, copying, mailing, and filing.


Manage incoming and outgoing communications and respond to emails and phone calls promptly.


Prepare and format documents, reports, and presentations as needed


Schedule and Meeting Management:


Organize and manage the calendar, scheduling appointments, meetings, and conferences.


Coordinate meeting logistics, prepare meeting agendas, and distribute minutes.


Ensure availability of necessary materials for meetings and presentations.


Record-Keeping:


Maintain and update filing systems for easy retrieval of documents and records.


Keep accurate records of important company documents and ensure confidentiality.


Assist in the preparation and maintenance of records related to office management.


Coordination and Liaison:


Act as a point of contact between departments and external parties as necessary.


Assist with onboarding new employees by coordinating with relevant departments.


Support departmental projects and initiatives by handling logistical tasks.


Office Management Support:


Order and maintain office supplies inventory.


Arrange for equipment maintenance and service as needed.


Handle petty cash transactions and track expenses.


Qualifications and Skills:


Education: High school diploma or equivalent; a degree or certification in office administration is preferred.


Experience: 2+ years of experience in a similar administrative or secretarial role.


Skills:


Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


Excellent organizational and multitasking abilities.


Strong written and verbal communication skills.


Ability to work independently and handle confidential information responsibly.


Professional demeanor and interpersonal skills.

Benefits


Monthly Salary


4,000 AED