Job Description

We are seeking a proactive, detail-oriented, and highly organized Secretary to provide comprehensive executive support to our General Manager. This key role is crucial in ensuring the General Manager's time is optimized and all business objectives are met efficiently. The ideal candidate will have excellent communication and organizational skills, the ability to manage multiple tasks with precision, and a keen sense of confidentiality and professionalism.

Key Responsibilities

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Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management. Handle incoming communications, including phone calls, emails, and messages, ensuring timely responses and prioritization. Prepare and proofread documents, reports, and presentations for the General Manager, ensuring accuracy and professionalism. Coordinate internal and external meetings, preparing agendas, taking minutes, and ensuring follow-up on action items. Maintain a filing system for both physical and electronic documents, ensuring efficient retrieval and confidentiality. Assist with special projects and business operations as requested, providing research and support to ensure timely execution. Act as a liaison between the General Manager and other departments and clients, ensuring effective communication and smooth operations. Handle sensitive information with discretion and maintain confidentiality at all times.

Key Qualifications

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Proven experience as a Personal Secretary, Executive Assistant, or in a similar role providing executive-level support. Exceptional organizational, multitasking, and time-management skills with a strong attention to detail. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Strong interpersonal skills and the ability to build relationships across various levels of the organization. Ability to work independently, take initiative, and anticipate the needs of the General Manager. High level of professionalism, integrity, and confidentiality.
Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month