Job Description

Overview:

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 60 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you'll discover more than just a job - you'll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.
Responsibilities:

This critical role is responsible for providing high-level administrative and operational support to the Chief Operating Officer (COO).• Executive Coordination:
+ Manage and coordinate the COO's schedule, including meetings, appointments, and travel arrangements.
+ Plan, coordinate, and evaluate schedules to meet organizational and project requirements effectively.
+ Event management and preparation
• Document Preparation:
+ Prepare letters, reports, memos, presentations, and organizational charts using MS applications, with a focus on proposals and PowerPoint presentations.
+ Create, transcribe, and distribute meeting agendas and minutes.
• Office Management:
+ Oversee office activities and provide support to ensure smooth operations.
+ Coordinate the daily assignments of drivers and ensure office logistics run efficiently.
• Financial Oversight:
+ Maintain sound knowledge of accounting practices, including invoice and payment schedules.
• Communication & Correspondence:
+ Read and analyze incoming memos, letters, and reports to determine significance and take necessary action.
+ Answer phone calls, direct them to appropriate parties, or take messages.
• Records Management:
+ Submit, file, and retrieve project documents, records, and reports promptly.
+ Ensure the timely submission of reports and timesheets.


Qualifications:
• Highly detail-oriented with exceptional organizational skills.
• Adaptable to change and able to thrive in a fast-paced environment.
• Proactive in identifying and implementing practical solutions to complex challenges.
• A team player with strong interpersonal and client-focused abilities.
• Demonstrated initiative in proposing areas for continuous improvement.
• Excellent skills in MS Office.


This role requires a professional who can seamlessly manage multiple priorities, maintain confidentiality, and support the COO in driving the organization's success.

KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its' contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.