Job Description

An executive secretary plays a crucial role in supporting executives and ensuring the smooth operation of the office. Here are some key objectives for an executive secretary:

1. •Support Executive Leadership:•

- Provide high-level administrative support to executives.

- Manage and prioritize the executive's schedule and appointments.

- Handle confidential and sensitive information with discretion.

2. •Efficient Communication Management:•

- Screen and direct phone calls and emails.

- Prepare and edit correspondence, reports, and presentations.

- Serve as a liaison between the executive and other staff or external contacts.

3. •Meeting and Event Coordination:•

- Plan, organize, and coordinate meetings, conferences, and events.

- Prepare meeting agendas and take minutes.

- Ensure all necessary materials and logistics are arranged.

4. •Office Management:•

- Maintain and organize office files and records.

- Oversee office supplies and equipment maintenance.

- Implement and manage office policies and procedures.

5. •Project Assistance:•

- Assist in the preparation and coordination of projects.

- Conduct research and gather information as needed.

- Track project progress and deadlines.

6. •Travel Arrangements:•

- Organize and coordinate travel plans and itineraries.

- Handle travel expenses and reimbursements.

7. •Enhance Productivity:•

- Identify and implement ways to improve efficiency and effectiveness.

- Utilize technology and software tools to streamline tasks.

8. •Professional Development:•

- Stay updated with industry trends and best practices.

- Pursue relevant training and development opportunities.

language : Arabic , English

email: online@alsultansweets.ae

Job Type: Full-time