Job Description

Job description

Ensures that trace file is checked and actioned on a daily basis.

Maintains all employee HR files.

Handle telephone calls as per the hotel standard and takes messages.

Ensures all outgoing correspondence is typed, proof-read and distributed or sent to the highest possible standard.

Prepares letters, memos and other correspondences on behalf of the Human Resources Manager.

Prepares documents of all kinds as per the employee's request.

Attends meetings, takes minutes and distributes it afterwards. Follows up on minutes and actions.

Coordinates daily communication and briefings between all HR Team Members.

Maintains the filing system for all relevant and important correspondence or documents.

Assists and handles follow-up matters when possible (especially concerning employee/ Department Heads requirements).

Assist the rest of the HR Team with secretarial tasks if required.

Help to organise social activities for the hotel

Maintain notice boards around the heart of house areas linked with important information related to well being of the employees

Oversees the preparation travel L.P.Os, purchase requisitions, small purchase orders, and check requests; expense reports and invoices.

Health & Safety

Operate equipment using procedures learnt during training to company standards.

To report any equipment failures or problems to the Maintenance Department.

Demonstrate an understanding and an awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety

To be vigilant in the workplace and report any signs of fire related issues

Familiarise yourself with emergency and evacuation procedures.

Ensure all security incidents, accidents and near misses are always logged in a timely manner and brought to the attention of your line manager.

To attend all mandatory training sessions selected by the Hotels Training Department

Job Types: Full-time, Permanent

Pay: From AED2,500.00 per month

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• office management: 1 year (Required)

Expected Start Date: 10/12/2024