Job Description

Position Overview

We are seeking a highly experienced, adaptable, and resourceful Executive Personal Assistant to provide elite support to the CEO. This role demands a professional with superior organizational skills, strategic insight, and an unwavering commitment to excellence. The successful candidate will serve as a trusted partner to the CEO, ensuring seamless operations, supporting high-level initiatives, and demonstrating flexibility to meet the CEO's needs, including travel and on-call availability.

•Key Responsibilities •

1. Executive Strategy and Operational Support

- Proactively manage and prioritize the CEO's schedule, balancing critical meetings, high-priority engagements, and ensuring alignment with organizational goals.

- Prepare comprehensive briefing materials, agenda planning, and post-meeting follow-ups to optimize executive time and effectiveness.

- Act as the CEO's primary liaison, expertly managing communication with internal and external stakeholders to convey the CEO's vision and priorities.

2. Project and Initiative Management

- Lead and coordinate cross-functional projects on behalf of the CEO, tracking key deliverables and ensuring project milestones align with corporate strategy.

- Conduct detailed research, data analysis, and prepare executive-level reports and presentations for informed decision-making.

- Manage high-impact special projects, leveraging internal and external resources to ensure on-time, high-quality delivery.

3. Stakeholder Relations and Communication Excellence

- Foster and maintain critical relationships with stakeholders at all levels, representing the CEO with diplomacy, tact, and a high degree of professionalism.

- Draft and edit communications that reflect the CEO's intent and uphold corporate standards in clarity and accuracy.

- Serve as the CEO's primary contact, filtering and prioritizing communications and providing timely responses to high-level inquiries.

4. Advanced Administrative Leadership

- Manage complex scheduling, including high-level engagements and global travel arrangements with contingency planning to ensure smooth, productive itineraries.

- Oversee the preparation of essential documents, briefing papers, and background research to ensure readiness for all engagements.

- Exercise discretion and maintain confidentiality of sensitive information, upholding the highest ethical standards.

5. Travel and On-Call Availability

- Coordinate extensive travel arrangements, both domestic and international, ensuring detailed planning and efficient use of time while traveling.

- Be available on-call as needed to address time-sensitive requests, urgent matters, or adjustments, demonstrating a commitment to supporting the CEO at all times.

- Manage logistics for remote engagements, ensuring that the CEO is fully prepared and supported regardless of location.

6. Event Planning and Executive Coordination

- Lead planning and execution of executive-level events, including board meetings and strategic retreats, managing all details for seamless delivery.

- Ensure proactive and adaptive scheduling, prioritizing high-stakes events and engagements that align with the CEO's objectives.

Essential Qualities and Competencies

- Strategic Insight and Foresight: Ability to anticipate needs, offer solutions proactively, and contribute to broader business objectives.

- Exceptional Interpersonal Skills: High emotional intelligence, professional demeanor, and adept at managing complex relationships and dynamics.

- Communication Mastery: Outstanding written and verbal communication skills, with the ability to convey the CEO's message and maintain clarity.

- Organizational Excellence: Skilled in managing multiple priorities, complex schedules, and time-sensitive tasks with impeccable attention to detail.

- Technological Proficiency: Expert knowledge of Microsoft Office Suite, digital collaboration tools, and project management software.

- Flexibility and Resilience: Thrives in a high-pressure environment, remaining adaptable to changing demands and maintaining composure under pressure.

- High Ethical Standards and Discretion: Demonstrates unwavering commitment to confidentiality, ethical conduct, and professional integrity.

•Qualifications and Experience •

- Educational Background: Bachelor's degree in Business Administration, Communications, or a related field; Master's degree preferred.

- Extensive Executive Support Experience: Minimum of 7 years in senior-level executive support, with proven expertise in complex scheduling, project management, and strategic coordination.

- Global Perspective: Experience with international travel arrangements, time-zone management, and cross-cultural interactions.

Why Join Us?

This role offers an unparalleled opportunity to work at the core of executive decision-making in a dynamic, fast-paced environment. As the CEO's Executive Personal Assistant, you will be an essential partner in shaping the future of the organization, with a supportive environment that values innovation, commitment, and excellence.

Job Type: Full-time

License/Certification:

• UAE driving license (Required)

Application Deadline: 14/11/2024