Job PurposeThe Executive Board Secretary will work closely with various committees, including the Operational Committee, Audit Committee, and Board of Directors, of which this role will be facilitating effective documentation and communication with the respective stakeholders within the organization to cascade the approved initiatives and govern the implementation progress. Bespineers Conduct

• Adhere to company policies and procedures, as well as applicable laws and regulations.
• Handle conflicts in a professional and constructive manner.
• Aim for high-quality work and continuously look for ways to improve.
• Maintain a positive and cooperative attitude, such as accepting feedback politely and remaining calm and professional when faced with challenges, to contribute to a more productive and pleasant work environment.
• Work as part of a team, be willing to help others, communicate effectively and be willing to adapt to reach team goals.
• Act as role models, demonstrating Bespin Motto, behaviors, and ethics that Bespin aspires to uphold.

Strategic Operational Support

• Manage the meetings process for the Board of Directors (BOD), OPCOM, and Audit Committee, including scheduling, follow-ups, minutes of meetings (MOM), and approvals.
• Facilitate communication between the respective Committee and other stakeholders to ensure alignment with strategic objectives and organizational priorities.
• Serve as a liaison between senior management and the Board of Directors, providing regular updates on operational initiatives, governance practices, and strategic planning efforts.
• Assist in the preparation of the respective committee meeting materials, including reports, and presentations.
• Overseas the implementation of the Devolution of Powers (DOP).
• Ensure that all activities adhere to legal, regulatory, and organizational policies and procedures.
• Manage confidential information with the utmost discretion and integrity.
• Act as a central point of contact for corporate governance-related matters.

Governance and Reporting

• Track and monitor action points resulting from committee meetings.
• Work with relevant teams to ensure timely and effective implementation of action items.
• Provide support to strategic operations and initiatives.
• Manage the operational aspects of the new strategic initiatives involving different stakeholders.
• Report progress of strategic operations to relevant parties.
• Offer basic-level support to the finance department.

Job SpecificationEducation

• Bachelor\'s degree in Business Administration or any related field

Professional Certifications

• Professional Secretaries International (Preferred)

Knowledge

• Administrative Skills
• Strong written and verbal communication skills

Bespin Globa