Executive Assistant

United Arab Emirates, United Arab Emirates

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Duties and Responsibilities:

Calendar, meetings management (scheduling, sending reminders, managing logistics and organizing catering).
Serve as a focal contact person of intercontinental regions.
Produce correspondence, presentations, meeting agendas, e-mails and any external mailings.
Coordinate travel arrangements and relocation/emigration formalities (when required).
Process expense reports and reimbursement claims.
Manage all preparation aspects of agenda/events/conferences/team meetings.
Support with purchasing processes: negotiating with suppliers, obtaining quotes, processing POs.
Upon request, coordinate some tasks with facilities management and IT team.
Handle highly confidential and sensitive information.

Desired Characteristics:

Extremely well organized, with attention to details, yet able to multi-task in an environment of changing priorities.
Intellectually sharp, able to grasp concepts and think/learn quickly.
Understanding of lean concepts: continuous improvement by making incremental and sustainable changes.
Calm under pressure
Team player
Familiarity and working knowledge of Intranet, OneHR, Concur and other relevant applications will be highly desirable.

Bayt

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