Job Title: Executive Assistant to the ChairmanLocation: Dubai, UAERecruitment Company: REAP HR & RECRUITMENT SERVICESJob Type: Full-TimeStart Date: January 2025Position Summary:We are seeking a highly organized and detail-oriented Female Executive Assistant to the Chairman for one of our prestigious real estate client in Dubai.The Executive Assistant to the Chairman plays a crucial role in managing the daily corporate-related activities of the Chairman, ensuring that operations run smoothly and that the Chairman can focus on strategic decision-making. Here are the primary responsibilities associated with this role.The Executive Assistant will play a vital role in managing the Chairman's daily corporate activities, ensuring smooth operations, and enabling the Chairman to focus on strategic decision-making. This role is crucial in providing high-level administrative support, managing corporate tasks, and ensuring seamless office operations. The Executive Assistant will also act as a key point of contact and facilitator of communication between the Chairman and various internal and external stakeholders.Key Responsibilities:Calendar Management:

• Efficiently manage the Chairmanxe2x80x99s calendar, scheduling meetings, appointments, and travel arrangements to optimize productivity.

• Communicate schedule changes promptly and ensure the Chairman is well-prepared for all engagements.

Meeting Coordination:

• Organize, attend, and coordinate all meetings for the Chairman, ensuring proper logistics, including venue arrangements and required materials.

• Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion.

Communication Management:

• Handle incoming correspondence, such as emails, phone calls, and messages, prioritizing urgent matters for the Chairmanxe2x80x99s attention.

• Draft and edit communications on behalf of the Chairman, ensuring professionalism and clarity in all interactions.

Document Management:

• Prepare and format reports, presentations, and other documents for meetings, ensuring accuracy and adherence to company standards.

• Maintain organized files, records, and databases for efficient information retrieval.

Project Support:

• Assist the Chairman with various projects by coordinating necessary information, tracking progress, and ensuring deadlines are met.

• Conduct research and compile relevant data to support decision-making and reporting.

Travel Arrangements:

• Arrange business travel itineraries for the Chairman, including transportation, accommodation, and meeting schedules for both domestic and international trips.

• Prepare comprehensive travel briefings, including itineraries, contact details, and necessary documents.

Confidentiality and Professionalism:

• Maintain confidentiality regarding sensitive personal and professional matters of the Chairman.

• Represent the Chairman and the organization with professionalism, ensuring the companyxe2x80x99s reputation is upheld in all interactions.

This role offers an exciting opportunity to contribute to a dynamic organization in one of Dubaixe2x80x99s most prestigious sectors. If you are highly organized, proactive, and thrive in a fast-paced environment, we encourage you to apply.RequirementsQualifications:Experience:

• Proven experience as an Executive Assistant or in a similar administrative role, supporting high-level executives or senior management.

Education:

• A Bachelorxe2x80x99s degree in Business Administration, Management, or a related field is preferred.

Skills:

• Exceptional organizational and time management abilities.

• Strong verbal and written communication skills.

• Proficiency in office software (e.g., Microsoft Office Suite) and calendar management tools.

• Excellent command of English, with proficiency in Arabic and possibly French being an advantage.

Attributes:

• High level of discretion, professionalism, and reliability.

• Ability to work effectively under pressure while managing multiple priorities.

• Proactive mindset with strong problem-solving skills.

Working Conditions:

• The Executive Assistant may be required to work flexible hours based on the Chairman's schedule, including evenings and weekends.

• Occasional travel may be necessary to assist with corporate events or meetings.

BenefitsSalary: TBDGender: FemaleNationality: Indian/Pakistan,British,European,USA,Arab national BritishLanguage: Excellent command of English, with proficiency in Arabic and possibly French being an advantage.Benefits: Will be discussed in the interview

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