Job Description

Position Overview:

The Executive Assistant will provide high-level administrative support to the CEO, ensuring the efficient operation of the executive office. This role requires exceptional organizational skills, discretion, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

• Administrative Support: Manage the CEO's calendar, schedule appointments, and coordinate meetings. Prepare agendas, attend meetings, and take minutes.
• Communication Management: Screen and prioritize emails, phone calls, and other communications. Draft, proofread, and edit correspondence and reports.
• Project Coordination: Assist with the planning and execution of company projects and initiatives. Track progress and ensure deadlines are met.
• Travel Arrangements: Organize and coordinate travel itineraries, accommodations, and logistics for the CEO.
• Meeting Planning: Plan and coordinate company events, board meetings, and other functions as required.
• Document Management: Maintain confidential files and records. Prepare and review reports, presentations, and other documents.
• Liaison Role: Act as a liaison between the CEO and internal/external stakeholders, ensuring effective communication and relationship management.
• Office Management: Oversee the executive office operations, including supplies management and vendor relations.
• Special Projects: Undertake special assignments and projects as directed by the CEO.

Qualifications:

• Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Experience: Minimum of 5 years of experience as an executive assistant or in a similar administrative role, preferably in the construction or related industry.
• Skills:
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

Personal Attributes:

• Professional demeanor and appearance.
• High level of integrity and reliability.
• Proactive and resourceful.
• Strong interpersonal skills and ability to build relationships at all levels of the organization.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Collaborative and dynamic work environment.

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Application Deadline: 05/07/2024