We are event designers, planners and stylists based in Abu Dhabi looking for an Executive Assistant.
Please share your CV, looking for a candidate that can join our team immediately.
Responsibilities:
Maintain GM's agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make timetables and coordinate staff
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping; handle accounting documents sharing with accounting department
Issue Invoices daily and expenses per projects
Monitor office and events' supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and assist creative team every time that is required
Customer Service for walk-ins and remote client contacts
Reply Clients' Inquiries and forward them for the right person if necessary
Receive Deliveries from suppliers and process payments to vendors if required
Support Events' Staff team in preparations
Manage information flow in a timely and accurate manner
Oversee the performance of other clerical staff
Requirements and skills:
Proven experience as executive secretary or similar administrative role
Proficient in MS Office, Word and Excel proficiency are essential
In depth knowledge of office management and basic accounting procedures as well, as technical vocabulary of events' industry can be an advantage
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity, Discretion and confidentiality
Fluent English language, Arabic is a plus
Professional attitude and eager to work in a fast-paced environment
Possibility of career progression
Excellent verbal and written communications skills
We will reach out only to candidates with proved experience as executive assistant and accounting knowledge.
Job Type: Full-time
Pay: AED2,500\.00 - AED3,500\.00 per month
Ability to commute/relocate:
• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)
Application Deadline: 15/02/2025
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