Job Description

Executive Assistant to Charlie Rothkopf at CZR Exchange: Role Overview

As the Executive Assistant to Charlie Rothkopf , CEO of CZR Exchange, you'll be the central hub of communication, organization, and efficiency in Charlie's dynamic and fast-paced professional world. This role demands exceptional organizational skills, discretion, and the ability to handle high-pressure situations with grace. You'll be the trusted gatekeeper and right-hand support to ensure Charlie remains focused on strategic priorities while day-to-day operations run seamlessly.

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### Key Responsibilities:

#### 1. Communication Management:

- Emails: Manage, filter, and respond to a high volume of emails, prioritizing urgent messages and ensuring follow-ups are actioned promptly. Draft professional responses on behalf of Charlie when required.

- WhatsApp Chats: Act as a point of contact for time-sensitive communications via WhatsApp, filtering messages and escalating critical matters.

- Liaison: Communicate professionally with internal teams, investors, stakeholders, and external partners on Charlie's behalf.

#### 2. Scheduling & Calendar Management:

- Maintain and manage Charlie's complex calendar across multiple time zones.

- Coordinate meetings, calls, and events with precision, ensuring no conflicts arise.

- Anticipate scheduling needs for key events such as investor meetings, global conferences, or internal strategy sessions.

#### 3. Travel Arrangements:

- Organize complex international travel itineraries, including flights, accommodations, and ground transportation.

- Ensure seamless logistics for business trips, factoring in time zones, layovers, and contingencies.

#### 4. Task & Project Coordination:

- Track and prioritize tasks assigned to various teams by Charlie, ensuring deadlines are met.

- Provide updates on ongoing projects and highlight any roadblocks.

- Prepare agendas and briefing notes for meetings.

#### 5. Meeting Support:

- Attend key meetings (virtually or in person) to take detailed notes and ensure action points are followed up on.

- Manage follow-up communications and coordinate deliverables from meeting outcomes.

#### 6. Confidentiality & Discretion:

- Handle sensitive information with the utmost discretion and professionalism.

- Be a reliable confidant and safeguard private business and personal information.

#### 7. Documentation & Reporting:

- Draft reports, presentations, and executive summaries as needed.

- Organize and maintain important documents, both physical and digital.

#### 8. Proactive Problem Solving:

- Anticipate potential challenges in Charlie's schedule or communications and address them proactively.

- Propose solutions to streamline workflows and enhance productivity.

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### Key Skills Required:

- Exceptional Organizational Abilities: Master multi-tasker with a knack for prioritization.

- Excellent Communication Skills: Both written and verbal, with a professional tone.

- Tech-Savvy: Proficiency in productivity tools (e.g., Google Workspace, Microsoft Office, scheduling software, CRM tools).

- Time Management: Ability to manage multiple competing priorities efficiently.

- Discretion: Handle confidential matters with the highest level of professionalism.

- Adaptability: Thrive in a fast-paced, dynamic environment.

- Problem Solver: Resourceful with a 'can-do' attitude.

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### Preferred Qualifications:

- Prior experience supporting a C-suite executive, preferably in the fintech, blockchain, or technology sector.

- Familiarity with global business etiquette and cross-cultural communication.

- Experience managing executive-level communications across platforms such as WhatsApp, Slack, and email.

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### Why Join CZR Exchange?

- Be part of a cutting-edge blockchain organization redefining digital finance.

- Gain exposure to high-level strategic decision-making alongside a visionary leader.

- Enjoy opportunities for growth in a fast-paced, globally recognized organization.

This role isn't just about keeping up with Charlie Rothkopf's pace -- it's about anticipating his needs, being his anchor in a sea of demands, and helping CZR Exchange thrive through operational excellence.

Job Types: Full-time, Part-time, Permanent

Pay: From AED3,000.00 per month

Expected hours: 75 per week