Executive Assistant To Ceo
Dubai, United Arab Emirates
Job Description
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Executive Assistant to CEO Location: Dubai Salary: Competitive
THE ROLE: The worlds largest provider of workplace solutions has an opening for an Executive Assistant. The successful candidate will provide high quality professional Personal support to the Leadership Team. Responsibilities include providing proactive, timely and effective administrative professional support across all aspects of delivery, and interfacing with European organisation. The successful candidate will thrive in a dynamic, fast-paced environment and will ideally have previous extensive Personal Assistant experience at senior or executive level.
KEY RESPONSIBILITIES:
Essential experience and job requirements
THE ROLE: The worlds largest provider of workplace solutions has an opening for an Executive Assistant. The successful candidate will provide high quality professional Personal support to the Leadership Team. Responsibilities include providing proactive, timely and effective administrative professional support across all aspects of delivery, and interfacing with European organisation. The successful candidate will thrive in a dynamic, fast-paced environment and will ideally have previous extensive Personal Assistant experience at senior or executive level.
KEY RESPONSIBILITIES:
- Manage incoming communication (including voicemail and email) and ensure that all mail is processed in an accurate and timely manner
- Managing the diary of the Managing Director to maximise efficient use of time
- Managing small project/and project tasks from larger projects
- Plan travel including international travel and ensure that all work activities are scheduled effectively
- Communicate on a daily basis with the Managing Directors, ensuring a high level of awareness of current priorities, and whereabouts
- Liaison with various internal and external employees, suppliers, and clients
- Co-ordinate the organisation of external and internal events. This will involve organising attendance at conferences and producing the presentation materials.
- Preparation and distribution of presentations/minutes of Directors meetings. Typing of general correspondence and preparation of pitches
- Type, amend, format, and distribute reports and other materials
- Analyse basic data, including the assessment of validity of the source information, to extract key points and report on these
- Ad hoc duties - including filing, photocopying, opening and distributing the post and archiving
- Supporting the Regus European Leadership team with basic office admin activities, eg room booking, stationery etc.
- Need to work flexibly and with resilience in a fast-paced environment.
- Differentiating between business critical priorities and other priorities in the management of the diary.
- Need to be highly organised, confidential, and systematic in working.
- Strong understanding of principles of the representation of the tone of the Leadership Team.
- Plan, organise and prioritise workload on a daily basis to meet deadlines in a fast-paced environment with multiple priorities
- Plan ahead to meet and anticipate future situations/issues.
- Handling of all incoming and outcoming post and occasional translation from French into English.
- Creation and preparation of documents ready to be signed.
- Tracking and partly pre-editing of incoming mails.
- Higher education preferred and/or equivalent professional experience.
Essential experience and job requirements
- Confidential, courteous and responsive with excellent computer proficiency.
- Solid experience in administration with excellent organisational skills and attention to details.
- Ability to communicate at multiple levels in the organisation.
- Experience and good track record in balancing complex schedules, meetings logistics and priorities..
- Ability to manage confidential documents.
- Excellent listening, oral and written communication skills.
- Excellent organizational and multi-tasking skills.
- High resistance to stress and time pressure.
- Partnership and Team working - Demonstrates shared commitment to the success of the team and the wider organisation.
- Native fluency in English
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Job Detail
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Job IdJD1656561
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned