Job Description

Company Description

Present in over 100 countries and employing nearly 80,000 professionals, Publicis Groupe is the third largest communications group in the world. Publicis Groupe is listed on the Euronext Paris [FR0000130577] and is part of the CAC 40 index. Active across the entire value chain, Publicis Groupe offers its major clients a transversal, unified and fluid model allowing them access to all the Groupe's tools and expertise around the world through the mantra "The Power of One".

Responsibility and Focus

You will be the backbone of the Growth team, providing essential administrative support through various tasks that keep the team running smoothly. You will be responsible for ensuring that the day-to-day operations of the projects are effectively managed. This includes managing client pitch portals, implementing process improvements, and ensuring operational efficiency.


The candidate should always be looking for ways to increase efficiency and effectiveness and enhance the overall performance of the projects and operations.

Main Tasks

Technical & Product: Supporting the Growth team through a variety of administrative and operational tasks:

• Managing client Portals: Oversee client portals when it comes to new pitch opportunities, correspondence, and inquiries.
• Handling RFI Requests: Review and respond to information requests from potential clients or partners.
• Assisting with Pitches: Provide support to the team with project management of pitches.
• Updating Information Banks: Keep databases up-to-date by entering new data, updating existing data, and conducting regular audits.
• Producing Analysis and Reports: Collect and analyze data for monthly new business forecasting and reports

Business Acumen & Operational Efficiency

• You should understand the broader goals of the business and be able to align your project management tasks accordingly.
• Demonstrate operational efficiency, ensuring tasks are completed on time and to a high standard.
• We are looking for someone highly organized and able to communicate effectively with team members and agency stakeholders.

Innovative & Analytical Mindset

• Possess an innovative and analytical mindset and continually look for ways to improve processes and procedures within the Growth team.
• We are looking for someone who can bring fresh ideas to the table to support the team and enhance practices.
• The candidate should be competent in Microsoft Excel and able to analyze and interpret data.
• They should contribute to adding valuable insights to support decision-making on pitches.

People & Leadership

• Seeks others' feedback to develop self-awareness, and strengths and address development areas.
• Is able to proactively raise issues to improve effective team-work and collaboration.
• Is able to communicate confidently in a clear, concise, and articulate manner.
• Collaborates with stakeholders and embraces an inclusive-based environment.
• Is able to make valuable contributions to discussions and brainstorming sessions, providing insight and point of view.
• Able to build relationships quickly with others and engage personally with peers and clients.
• Treats others with respect, and listens to other perspectives, especially when they are different from their own.
• Able to tackle problems in a timely manner and develop contingency plans that focus on problem resolution.
• Drives a culture of trust with Peers, clients, and all other stakeholders.

Self

• Is able to take ownership for actions and deal with consequences in a mature manner.
• Able to adjust performance based on experiences and feedback and showcase agility and Flexibility.
• Displays openness to the ideas of others and leverages them when beneficial for the business.
• Showcases curiosity and an open mindset towards new ways of doing things.
• Is able to set high-impact objectives and goes above and beyond to exceed performance.
• Demonstrates the Growth Mindset and is able to take ownership of personal development and growth.
• Capable of constructively challenging the status-quo and taking risks to challenge internal and external perspectives.
• Approaches situations and individuals with honesty, integrity, and humility.
• Displays resilience and maintains drive and a positive outlook when faced with challenges.



Qualifications Education and Experience:

• Hold qualifications and/or experience in administration, operations, project management, or a related field.
• Having administration, operations, project management experience, preferably within an agency setting is highly desirable
• We are seeking individuals who are highly accountable and well-organiWed, with a strong desire to learn and grow.
• We are looking for collaborative team players.

Core Attributes

• Analytical Thinking: Breaks down problems and issues into sub-components and then assesses the costs, benefits and risks of various options before selecting a particular approach.
• Strategic Thinking: Can analyze organizational strengths and weaknesses and then combine these with knowledge of the industry, market, and organization to develop a long-term strategy.
• Product Knowledge: Has a good understanding of product line features and benefits and uses that knowledge to optimize sales with each client. Understands the product market and uses this knowledge to increase personal credibility and product sales. Deeps abreast of competitors' activities and typically responds quickly to what the competition is doing.
• Planning: Develop the steps necessary to accomplish long-term goals. Identifies long and short-term goals and establishes realistic plans to reach them. Allocates required resources, allows for contingencies, and ensures that plans fit with the larger needs of the organization. Sets milestones to measure progress along the way.
• Presentation Skills: Comes across as competent and well-prepared when making group presentations. Makes effective use of visual aids or presentation software and looks at ease while handling questions from the audience. His/her presentations hold the audience's attention and tend to be the right length for the amount of information covered.
• Productivity: Meets or exceeds productivity standards that have been established for his/her organizational level or position. as successfully

combined skills, ability, and effort level to ensure that expectations related to results/output are achieved.
• Teamwork: Is an effective team player who adds complementary skills and contributes valuable ideas, opinions, and feedback. Communicates

openly and candidly and can be counted upon to fulfill any commitments made to others on the team.
• Negotiation Skills: Demonstrates the ability to negotiate compromises that leave various stakeholders feeling that their interests and positions have been understood and that the resulting solution is even-handed and fair to all parties. Accomplishes this through listening to different points of view and taking each view into account. Looks for common interests and helps parties explore and reach middle-ground solutions.
• Interpersonal Skills: Shows genuine sensitivity to the needs, feelings, and capabilities of other people. Deals with others in a pleasant manner. Treats

others with respect and consideration.
• Leadership: Articulates a vision that others choose to follow. Models behaviors expected of others and inspires others to undertake challenging tasks and projects (leading by example).
• Time Management: Prioritises tasks and manages time to ensure that deadlines are met. Plans his or her time and sticks to those plans. Prevents or

manages interruptions until the highest priority tasks are accomplished. As well as, keeping a work-life balance in perspective.
• Communication: Communicates effectively and appropriately. Uses good judgment as to what to communicate to whom as well as the best way

to get that accomplished. Speak clearly and credibly, selecting the right tone for the situation and audience. Listens to others and allows them to make their point.
• Education and Self-Development: Makes it a practice to take charge of self-development by soliciting feedback, setting priorities, and then acquiring or

strengthening skills and knowledge through coursework or other methods.
• Initiative: Recognises opportunities and initiates actions to capitalize on them. Looks for new and productive ways to make an impact. Demonstrates this characteristic when it comes to generating new ideas or processes, capitalizing on new business opportunities, seeking out and taking on increasing responsibility, or resolving problems as they occur. Uses sound judgment about when to take action and when to seek guidance or permission. This is in contrast to those who fail to notice opportunities, wait to be asked or instructed before taking action, seldom ozer new ideas or express reservations about taking on additional responsibilities.
• Quality of Work: Has established a track record of producing highly accurate work, demonstrates attention to detail, and reflects well on the organization. Is personally committed to high-quality work and encourages others to have similar standards.
• Creativity: Applies creativity and originality in the work setting, when appropriate. Buggests or applies new ways of addressing ongoing work issues and challenges. Bees possibilities that others have not yet seen, or combines ideas and approaches suggested by others in a unique manner that results in breakthroughs and improvements. Understands when to be creative and when to stick with what exists now.