Job Description

2Game Digital is seeking a proactive, detail-oriented, and tech-savvy

Executive Assistant (EA)

to support the Managing Director. This role is ideal for someone who thrives in a dynamic, fast-paced environment and is ready to manage multiple high-priority projects and administrative tasks. The ideal candidate will have exceptional organizational skills, the ability to work independently, and high proficiency in digital tools.

As a

tech-focused gaming company

, we expect

high-level expertise

in tools like

Miro

,

Asana

,

ClickUp

,

Canva

,

Slack

,

Figma

and others to manage business operations effectively. The role is

hybrid

, with 3-4 days spent in the office and the remainder of the time working remotely or as required. While a

background in gaming or esports

is

preferred

, it is

not mandatory

. The candidate should have a

keen interest in the industry

and the

willingness to learn

quickly.

Key Responsibilities:

1. Email Management:

Oversee and manage all

business-related emails

(e.g., partner, investor, and client communications) by sorting, prioritizing, and responding where necessary. This includes flagging urgent emails and drafting replies for the CEO. Ensure follow-ups on emails and tasks are completed promptly, ensuring no missed opportunities or action items. Organize and schedule meetings from email communications, confirming times, agendas, and ensuring the calendar stays up-to-date.

2. Business Strategy Support:

Conduct in-depth research into

market trends, competitors, and industry shifts

to help inform business strategy and decision-making. Assist in creating

SWOT analyses

, competitive analyses, and business strategy reports to support decision-making for the CEO and senior leadership. Help coordinate relationships with key

partners, and stakeholders

, ensuring smooth communications and performance tracking.

3. Data Management and Reporting:

Gather key data from various departments (marketing, sales, WebOPs, etc.), analyze performance metrics, and create

reports

that inform strategic business decisions. Use tools like

Google Analytics

,

Looker Studio, Asana

, or

ClickUp

to track project and business performance, summarizing the data in easy-to-read formats. Create monthly/quarterly reports for the CEO and senior leadership team, presenting insights, progress, and recommendations.

4. Project Management & Process Flows:

Coordinate and track multiple

projects

and tasks to ensure deadlines are met and team members are aligned on priorities. Develop and maintain

project process flows

and timelines in tools like

Miro

,

Lucid Chart, Asana

, and

ClickUp

, ensuring projects follow a streamlined path from start to finish. Facilitate cross-departmental communication and task delegation, ensuring all stakeholders are aligned and deadlines are met.

5. Deck Creation & Presentation Support:

Create and design high-quality

presentations and decks

for both internal meetings and external stakeholders (investors, partners, affiliates) using

Canva

and

Miro

. Assist in preparing key business documents and presentations for

investor meetings

,

strategic planning

, and

partnership proposals

.

6. Team Support and Coordination:

Organize and coordinate internal

team meetings

, ensuring all meetings are scheduled with agendas, relevant materials are prepared, and action items are tracked. Assist in delegating tasks to different departments, ensuring team alignment and follow-up on completion. Foster a collaborative work environment by ensuring that the teams have the resources and information they need for project success.

7. Internal Team Events:

Organize

internal team events

such as team-building activities, workshops, and other employee engagement initiatives. Support the planning and execution of

company-wide meetings

or events, such as quarterly reviews or strategic planning sessions.

8. Communication with Group Corporate Leadership:

Manage the

relationship with GCL

, ensuring smooth communication and timely updates regarding 2Game Digital's progress and key business initiatives. Act as a liaison for the CEO during

weekly calls with GCL

, preparing agendas, tracking action items, and ensuring follow-up items are clearly documented and addressed. Help prepare updates or presentations for

GCL

to ensure they are aligned with 2Game Digital's business direction and strategic goals.

9. Review AI-Generated Meeting Notes:

After each departmental meeting, review

AI-generated notes

from the heads of department, ensuring

actionable items

are clear, and no important tasks are missed. Ask any clarifying questions regarding the meeting notes to ensure

alignment across teams

, and monitor progress of key

action points

discussed in the meetings.

Tools & Technologies:

The ideal candidate must be

highly proficient

in the following tools to effectively execute the responsibilities of the role:

Project Management & Workflow Tools:

Asana

and

ClickUp

for managing project timelines, task delegation, and performance tracking.

Miro

for creating process flows, brainstorming, and team collaboration.

Design & Presentation Tools:

Canva

for designing visually appealing internal and external presentations, marketing materials, and reports.

Figma

Communication & Collaboration Tools:

Slack

for team communication, project updates, and real-time collaboration.

Zoom/Google Meet

for virtual meetings and video conferencing.

Data Management & Reporting Tools:

Google Analytics

for tracking website traffic, affiliate performance, and eCommerce metrics.

Excel/Google Sheets

for data analysis, creating reports, and presenting findings.

Document & File Management:

Google Drive/Dropbox

for organizing and sharing documents, presentations, and reports.

AI Tools (for Meeting Notes):

Familiarity with

AI-driven note-taking tools

to review and ensure the accuracy of departmental meeting summaries and actionable items.

Skills & Qualifications:

Experience:

Minimum of

2+ years

as an Executive Assistant, Project Manager, or similar role, ideally in a tech or digital environment. Proven experience in

project management

and creating streamlined business processes.

Technical Proficiency:

High-level proficiency in

Asana

,

ClickUp

,

Miro

,

Canva

,

Google Workspace (Docs, Sheets, Drive)

, and

Slack

. Strong skills in

data analysis

and reporting, with the ability to translate raw data into actionable insights.

Communication Skills:

Exceptional written and verbal communication skills, with the ability to communicate effectively with internal teams and external partners. Ability to create clear and compelling presentations and reports.

Organizational & Time Management Skills:

Proven ability to manage multiple projects simultaneously while meeting deadlines. Exceptional attention to detail and an ability to prioritize and organize tasks effectively.

Problem-Solving & Adaptability:

Ability to think critically and solve problems as they arise. Comfortable in a fast-paced, ever-changing work environment, especially in a tech-focused company.

Industry Knowledge (Preferred):

Familiarity with the gaming and esports industries

is preferred but

not mandatory

. An interest in gaming or esports, or the ability to quickly

learn

about the industry, will be a strong asset in this role.

What We Offer:

A dynamic and

innovative work environment

in a fast-growing digital company at the forefront of gaming, eCommerce, and tech.

Hybrid work model

with flexibility to work from home and collaborate in the office 3-4 days a week. Competitive salary and benefits package. Opportunities for

professional growth and career development

in a rapidly expanding industry.
Job Types: Full-time, Contract
Contract length: 12 months

Pay: AED10,000.00 - AED12,000.00 per month

Application Question(s):

Can you describe your experience working as an Executive Assistant or in a similar administrative role? Which project management tools are you most familiar with (e.g., Asana, ClickUp, Trello)? Can you give examples of how you've used these tools to manage tasks or teams? How comfortable are you using design tools like Canva or Miro for creating presentations or process flows? Can you share a specific example where you've used these tools in your previous roles? Do you have any experience working in or with the gaming, esports, or tech industry? If not, what interests you about working in this space? How do you handle communication between multiple departments to ensure that everyone is aligned on goals and deadlines? * What motivates you to succeed in an executive support role, and how do you ensure you're always adding value to the leadership team?