Job Description

Executive Assistant:

Immediate hiring - (Female) - Age limit 25 -30 yrs

We are looking for a young energetic experienced Executive PA to provide top-tier administrative support to our CEO. In this pivotal role, you'll manage communications, organize schedules, and ensure the CEO's day-to-day operations are seamless.

Ultimately, a successful PA should be able to handle inquiries, scheduling meetings, arranging complex travel, and maintaining documentation. If you have a proven track record as a Personal Assistant, exceptional organizational skills, and the ability to handle sensitive information discreetly, we invite you to apply.

Responsibilities

Act as the first point of contact for the CEO with internal and external clients Handle incoming requests and queries appropriately Manage the CEO's diary, schedule meetings and appointments, and provide reminders Undertakes a variety of administrative tasks to support the CEO's daily activities and long-term agenda. Develop and maintain an efficient documentation and filing system. Manage correspondence, schedule meetings, arrange travel, and ensure that all inquiries and requests are handled appropriately. Prepare reports, presentations, and briefs to assist the CEO in decision-making processes. Book and manage complex travel arrangements. Manage his social media platform This role is pivotal in ensuring that the CEO's time is optimized, and the executive office runs smoothly. Produce reports, presentations, and briefs as needed To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.

Requirements and skills

At least 3 years of experience as a Personal Assistant to a CEO in UAE is mandatory Comprehensive understanding of office management systems and applications Exceptional planning and time management skills Excellent verbal and written communication skills Discretion and confidentiality A qualification as a PA is advantageous Excellent written and verbal communication skills. Proficient in office software and tools (e.g., Microsoft Office suite). Ability to work independently and as part of a team. High level of trustworthiness and confidentiality. Excellent organizational and leadership skills Excellent knowledge of MS Office and office management software.
Conclusion:

The ideal candidate for this position should be a highly organized and self-motivated individual with the ability to manage various administrative tasks efficiently. By ensuring the smooth running of operations, maintaining effective communication, and contributing to the company's growth, plays a crucial role in the overall success of the organization.

Qualifications in secretarial studies will be an advantage

High school diploma: BSc/BA in office administration or relevant field is preferred

Job Type: Full-time

Pay: AED3,500.00 - AED4,000.00 per month

Ability to commute/relocate:

Dubai: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

Are you able to join immediately?
Experience:

Executive Assistant to CEO: 3 years (Required)
Language:

English (Required)
Application Deadline: 23/03/2025
Expected Start Date: 01/04/2025