Executive AssistantExecutive Assistant to Managing Director
12 months contract - Extendable
Scope of Work:

• Provide effective administration and organisational support to the Managing Director in the field and whilst travelling and ensure accurate handling of various office tasks as well as co-ordination of tasks with the management and staff.
• Maintain an effective liaison with the importers and central departments
• Handling of Managing Director\'s correspondence, communication and calendar while ensuring that all arrangements including timing, room booking and agenda run smoothly.
• Managing all forms of correspondence on behalf of the Managing Director to internal and external stakeholders while ensuring timely draft of replies as per timelines.
• Logging of all in-coming correspondence archiving the requisite documents.
• Handling of phone communication.
• Managing travel arrangements/support for the Managing Director by ensuring timely planning, coordination and administration of required processes, claims, submissions.
• Co-ordination and organization of visits from importers\' and Head Office colleagues to the Regional Office (provision of itinerary, visa, airport transfers, hotel booking etc).
• Taking over office projects on a case by case basis.
• Preparation of presentations and regular follow-up with colleagues to update all the required information
• Administrative support of the Managing Director in the Importer Contract Renewal process.
• Administration of the gift process.
• Organisation and co-ordination of the Management Meetings with the Managing Director/CFO as well as issuing and filing of the Minutes.
• Organisation of the Annual Business Plan Meetings with the importers.
• Provision and organization of certain office supplies. Keep record of stock and materials for the Managing Director.

Prerequisites

• High level of communication proficiency in English (written and spoken).
• High level of proficiency with Microsoft Office Tools (Excel, PowerPoint)
• Service delivery steering by qualified personnel possessing a degree/ professional qualification with 3-5 years of experience of working with C-suite executives, in a multi-national industry. Region middle east to be preferred.

Adecco