Job Description

We are looking for a

highly organized, articulate, and bilingual Executive Administrative Assistant

to support the VP of our newly established Department. This is a pivotal role requiring a fast learner with strong administrative and communication skills, capable of managing team coordination, government permissions, and professional client engagement.

The ideal candidate is a

female Arabic speaker

, fluent in English, with a professional demeanor and a proactive attitude. The candidate must show a

strong willingness and ability to self-learn

the basics of sales, operations, and related processes.

Key Responsibilities:

Act as the main communication bridge between the team members Organize and manage calendars, meetings, and strategic priorities Coordinate all formal communications, reports, and presentations for the department Liaise with

local authorities

for obtaining necessary

permissions and approvals

Maintain up-to-date documentation and compliance files Learn and understand basic workflows, terminologies, and regulations Represent the department in a polished and professional manner during

client meetings

when required Maintain confidentiality and exercise discretion with sensitive information Provide administrative support for travel, procurement, scheduling, and project coordination

Requirements:

Female candidate fluent in Arabic and English

(both spoken and written) Bachelor's degree in Business Administration or related field (minimum) Strong communication, interpersonal, and team coordination skills Professional demeanor with a

presentable appearance

and respectful communication style Minimum 5 years experience working in the

UAE market

Proven experience in document management system, reporting, and formal business communication Ability and

eagerness to quickly learn technical topics

, especially drone-related operations Experience with UAE

government affairs or permissions processes

is highly preferred Strong computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to multitask, manage priorities, and work under pressure Positive, can-do attitude with attention to detail and a commitment to excellence Familiarity with business etiquette and protocols in the region
Job Type: Full-time

Pay: AED1.00 - AED2.00 per month