Job Description

KPIs

Event Management

1) Identify and book Venue (Hotel) as per the budget allocated

2) Coordinate with AV team

3) Coordinate with venue for F&B

4) Arrange and book MC for conducting the event (in the case of the awards programme)

5) Arrange entertainment for the event (in the case of the awards programme)

6) Arrange Video/Photographers and follow up for timely delivery of edited photos

and videos

7) Follow up and coordinate with sponsors for branding assets (update logos on Website, etc.)

8) Coordinate with Designers for all event- and sponsor-related artwork

9) Coordinate with Editors and online team to publish marketing collaterals

10) Coordinate with Suppliers for branding print outs

11) Coordinate with Delegates Acquisition Team for acquiring delegates and participants

12) Acquire speaker-permits and any other event-related permits

13) Prepare the post-event report - coordinate with editorial and design teams

14) Ensure that event video and photos are uploaded on the website & SM in a timely manner

15) Collaborate with the database team or an external agency to develop event database

16) Write Press Releases, based on the description text in the Sponsorship brief, with

initial handholding, till proficiency is achieved (set template exists)

17) Write invitation letters to key personalities, inviting them to participate in our events

(set template exists)

18) Send an End of Day Report everyday, listing out calls made, milestones achieved

& follow-up action

19) Overall, work in a structured, compartmentalised manner that ensures multiple events

are paid attention to in the course of a working day

Sales support and coordination (Events)

1) Maintain sales deliverables in an excel sheet shared by accounts

2) Follow up with Clients for assets/materials for events

3) Prepare and send proof of deliverables to client, sales team and accounts

Marketing

1) Find, plan and execute contracts with trade shows

2) To showcase our events (inhouse and bespoke) and engage with potential customers

Job Type: Full-time

Pay: AED7,000.00 - AED8,000.00 per month