Job Description

Event Sales and Admin Coordinator

Responsibilities:

• Serve as a key administrative support for event coordination, ensuring smooth operation of all logistical aspects.
• Provide sales assistance by preparing necessary permits, coordinating with vendors, and confirming event requirements to ensure seamless event execution and follow-up.
• Oversee supplier registrations and manage company profiles across various platforms and portals, ensuring compliance and up-to-date information.
• Support the sales and operations team in preparing documentation, reports, presentations, and event-specific materials.
• Facilitate effective internal and external communications, including drafting quotations, emails, day-to-day sales update reports, email proposals, and presentations for clients.
• Assist with event marketing tasks, including email marketing campaigns and CRM updates, ensuring proper documentation and tracking through Zoho CRM or similar systems.
• Contribute to pre-event administrative support, documents, evaluations and ensuring the proper dismantling or event setups.
• Perform general administrative duties, including record-keeping, managing supplies, and maintaining organized event documentation.

Requirements:

• Bachelor's degree in Business Administration, Marketing, or a related field.
• Minimum of 2 years of experience in an administrative or marketing role within the UAE, preferably in the events or hospitality sector.
• Proficient in English, with strong written and verbal communication skills; able to draft clear, professional emails and documentation.
• Strong command of Microsoft Office Suite, particularly Excel and PowerPoint, to prepare presentations, track budgets, and manage schedules.
• Experience with CRM platforms, with Zoho CRM experience being an advantage.
• Knowledge of email marketing practices; experience is beneficial.
• High level of attention to detail, organization, and problem-solving skills, with the flexibility to adapt to changing event demands.
• Ability to work extended hours when required, especially during peak event seasons.

Key Role:
Event Coordination and Administrative Support : Provide essential administrative support for event logistics, manage supplier registrations, ensure compliance, and facilitate communication between vendors, clients, and sales teams.

Sales, Marketing, and Documentation Assistance : Assist with permit preparation, event requirements confirmation, and draft proposals and quotations in Zoho. Support marketing efforts, including email campaigns and Zoho CRM updates.

Post-Event Evaluation and General Administrative Duties : Contribute to event evaluations, ensure quality set up or dismantling, and manage administrative tasks such as Sales day-to-day record-keeping, supplies management, and organizing event documentation.

Requirements:

• Education and Experience : Bachelor's degree in Business Administration, Marketing, or related field, with at least 2 years of administrative or marketing experience in the UAE, preferably in events.
• Skills and Knowledge : Proficient in English communication, Microsoft Office (Excel, PowerPoint), and CRM platforms (Zoho preferred). Knowledge of email marketing practices is a plus.
• Attributes : Strong attention to detail, problem-solving skills, adaptability to changing demands, and availability to work extended hours during peak event timings.

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have at least 2 years of experience in an Event administrative or marketing role in the UAE?
• Do you have experience with CRM platforms? If so, have you used Zoho CRM before?
• Are you experienced in drafting professional emails, quotations, and presentations for client communications?
• Are you able to work extended hours, especially during peak event times?
• Do you have strong organizational and problem-solving skills, with a keen attention to detail? and work under time pressure?

Willingness to travel:

• 100% (Required)