Job Description

Job Overview:

The Event Coordinator at BE VIP Arena plays a key role in supporting the planning and execution of various events. This position involves assisting in the coordination of logistics, vendor management, and on-site event execution, ensuring all aspects of events are organized efficiently and meet high standards. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple tasks to ensure successful event delivery.

Key Responsibilities:

Event Support:

Assist in the planning and execution of events, supporting the Event Manager in all aspects of event coordination and implementation.

Logistics Coordination:

Help coordinate logistics including venue arrangements, transportation, and equipment setup. Ensure all logistical elements are organized and executed according to the event plan.

Vendor Management:

Assist in managing relationships with vendors, suppliers, and service providers. Support the negotiation of contracts and ensure vendors meet their commitments.

On-Site Event Execution:

Provide on-site support during events, ensuring smooth operations and addressing any issues that arise promptly. Assist with setup, coordination, and breakdown.

Client Interaction:

Communicate with clients to understand their needs and provide updates on event planning progress. Assist in addressing client inquiries and concerns effectively.

Administrative Duties:

Handle administrative tasks related to event coordination, including scheduling, documentation, and record-keeping.

Event Documentation:

Prepare and maintain event documentation, including plans, checklists, and reports. Ensure all necessary paperwork is completed and filed.

Team Collaboration:

Work closely with the Event Manager and other team members to ensure cohesive event execution. Collaborate with various departments to support overall event goals.

Quality Assurance:

Assist in ensuring that all aspects of the event adhere to BE VIP Global's quality standards. Conduct post-event evaluations to gather feedback and suggest improvements.

Trend Awareness:

Stay informed about industry trends and best practices in event coordination. Implement innovative ideas to enhance event planning and execution.

Skills & Requirements:

Education:

Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.

Experience:

2+ years of experience in event coordination or a related role, with a proven track record of supporting successful event execution.

Organizational Skills:

Strong organizational skills with the ability to manage multiple tasks and details simultaneously.

Communication:

Excellent interpersonal and communication skills, capable of interacting with clients, vendors, and team members effectively.

Problem-Solving:

Proactive approach to identifying and resolving issues, with the ability to think quickly on your feet.

Teamwork:

Ability to work collaboratively with team members and other departments to achieve event objectives.

Attention to Detail:

Meticulous attention to detail to ensure all event elements are accurately coordinated and executed.

Flexibility:

Willingness to work flexible hours, including evenings and weekends, as needed by event schedules.
If you are a proactive and detail-oriented professional with a passion for supporting the execution of exceptional events and a track record of effective coordination across various event types, we encourage you to apply for the Event Coordinator position at BE VIP Global.

Job Type: Full-time

Pay: Up to AED8,000.00 per month