Job Description

Position title
Event Coordinator
Description• Understand requirements for each event
• Research vendors (Hotels, Private Halls, Resorts, Production Vendors ( Stage, Sound, Lights, etc), Media Vendors ( Photographer, Videographer )catering, decorators, Influencers, artist, etc.). To keep Minimum quantity ( At Least 10 Vendors of each Category ) - Time Line ( End of August )
• Sending enquiries and Preparing quotation for all the Clients which are brought in by Sales Team .
• Following up on the updates with the clients and Vendors on timely manner .
• Coordinating with the Venues and ensuring all the required things are aligned as per the contractual requirements ( From Start to End )
• Once the event is confirmed by the sales team , The entire execution from the first to the last stage to be efficiently managed . Complete coordination from client to the vendors. Records to be Maintained for each project ( 1st stage to the last Stage )
• Oversee event happenings and act quickly to resolve problems if any
• Evaluate event's success and submit reports
• Preparing reports on timely manner ( weekly, Monthly, Yearly, etc ) without any remainders
• Booking Meetings and aligning with Vendors
• Invoice Submission and Payment Follow up with all the clients and Vendors.
• Interdepartmental Coordination ( With in Farnek ) for all the Processes ( Raising PR , PO , GSRN ETC )
• Coordination with Marketing team on the statistics for Trendz and updating the Records on timely manner
• Working extra ( Extending working Hours , Working on week offs ) to achieve required Business Targets which will be compensated with either Comp offs or OT
• Working Under stress to achieve Operational Goals
Responsibilities• UAE Driving License
• Excellent communication and organizational skills
• Have a flexible schedule and skills to manage multiple tasks and prioritize.
• Proficient in MS Office
• Excellent vendor management skills
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm
• Problem-solving ability
Contacts Send your CV to : recruitment@farnek.com



Hiring organization
Date posted
09/12/2024