Job Description

KEY RESPONSIBILITY AREAS AND ACTIVITIES Event Planning and Coordination:

- Plan and coordinate events from conception to completion, including Royal parties, corporate functions, weddings, and private parties.

- Work closely with clients to understand their needs, preferences, and budget constraints.

Catering Services Management:

- Oversee the catering services for events, ensuring high-quality food and beverage offerings.

- Collaborate with the culinary team to develop and customize menus according to client specifications.

Client Relations:

- Serve as the primary point of contact for clients, providing exceptional service and ensuring client satisfaction.

- Conduct site visits and consultations with clients to discuss event details and logistics.

Vendor Coordination:

- Coordinate with external vendors and service providers, such as florists, decorators, and entertainment, to ensure seamless event execution.

- Negotiate contracts and manage vendor relationships to ensure quality and cost-effectiveness.

- Initiate and manage vendor registration processes.

Event Logistics:

- Manage all logistical aspects of events, including venue setup, equipment rental, and staff scheduling.

- Ensure all event setups comply with safety and health regulations.

Budget Management:

- Prepare and manage event budgets, ensuring all expenses are tracked and within the allocated budget.

- Provide clients with accurate cost estimates and final billing.

- Prepare quotations for various event services and components.

Marketing and Promotion:

- Assist in marketing and promoting event and catering services to attract new clients.

- Participate in networking events and trade shows to build relationships and generate leads.

Post-Event Evaluation:

- Conduct post-event evaluations to gather feedback from clients and identify areas for improvement.

- Prepare reports on event outcomes and financial performance for management review.

Poblems & Challenges:

Managing multiple events simultaneously while ensuring high standards of service.

Addressing last-minute changes or issues that arise during event planning and execution.

Balancing client expectations with budget constraints and logistical limitations.

Requirements

Qualifications and Experience:

Bachelor's degree in Event Management, Hospitality, or related field.

Minimum 3-5 years of experience in event planning and catering coordination.

Job Specific Skills:

Strong organizational and multitasking abilities.

Proficiency in event management software and Microsoft Office applications.

Knowledge of food and beverage services and catering operations.

Competencies:

Excellent communication and interpersonal skills.

Attention to detail and commitment to delivering high-quality service.

Problem-solving skills and the ability to adapt to changing circumstances.

Strong negotiation and vendor management capabilities.