Job Description

About this job:

Prepare cost estimates for new bids and contract renewals as and when required. Coordinate & interact with other team members to understand the service requirements completely and apply suitable costs in the estimates. Ensure that work winning processes are correctly followed. Ensure maximum accuracy in the cost model and apply continuous improvements in the costing methods & tools. Work with the Human Capital team to review and update labour costs within the cost models on a regular basis and on an ad-hoc basis where required to meet the requirements of a specific tender response. Work with the Legal team to review any risks within the proposed commercial terms and mitigate those risks within our response where appropriate. Work with the Procurement team to ensure sub-contractor framework agreements are in place for key sub-contracted services and quotes are received from all major sub-contracted services for each specific bid. Where actual or quoted costs are not known, use benchmark costs or provisional sums to ensure Khidmah's risk is managed. Work with the Operations team to ensure that all materials, equipment, vehicles and other requirements operating the contract are included. Provide input to the submission technical and commercial responses and contract terms. Work with the work winning coordinator to manage the contract renewal process and ensure that the client receives our proposals in a timely manner. Develop reporting requirements and work with the work winning coordinator to ensure that relevant and accurate data is available. Lead/Develop cost/price model, pricing cost narrative, and price strategy. Analyse RFPs and highlight risks and areas that require a cost to ensure proposal pricing requirements are met. Apply pricing concepts, tools, and techniques using Excel to develop timely and appropriate cost/price worksheets to support proposal responses. Complete all cost requirements identified in RFPs. Assist negotiating teams in preparing offers and counteroffers and make recommendations on the financial impact of terms and conditions trade-offs. Interface with clients, senior management, peer staff, subcontractors, and all other relevant internal and external entities as necessary to prepare, negotiate, and finalize costing activities. Ensure that all cost estimates are justified and supported. Document and maintain cost proposal files. Perform cost price analysis and benchmarking on subcontractors and competitors. Support internal and external pre-award and post-award requests. Update proposal as required. Calculate proposed returns for new business proposals and articulate risks and levers of profitability. Review contract documents issued by client for accuracy and compliance. Occupational and workplace Health and Safety responsibilities: In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduces new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions. Information Security responsibilities:

Comply with Khidmah Information Security Policies. Be aware of and fulfil their information security responsibilities. Ensure whoever handles sensitive company information has taken the Security Awareness Training. Know how to report a security incident (to IT ServiceDesk or InfoSec). Not disable his/her OS firewall and/or Antivirus. Restrict use to authorized purposes, protect access accounts, privileges and associated passwords. Accept accountability for his/her individual user accounts, and maintain confidentiality. Qualifications: Bachelors level Degree or equivalent in a Business or FM related discipline. Relevant technical and commercial qualifications, certification and/or accreditations relating to the Facilities Management Sector are a plus. Skilled user of Microsoft Office Suite and an expert user of Microsoft Excel. Time Management: Be able to manage one's own time and the time of others to meet deadlines. Coordination: Have flexibility to adjust actions in response to changes in priorities. Decision Making: Be aware of the impact of decisions on the team and be able to make decisions based on limited information. Problem Solving: Being aware of and understanding the implications of new information for both current and future proposals. Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Proactive: Seek out and identify important data that can be used in proposals or stored for use in future proposals. 3-5 years' experience in estimating and preparation of cost models. Preferable with facilities management or related experience. #J-18808-Ljbffr