Job Description

: Document Controller - Site

Location: Umm Al Quwain

Availability: Immediate Joiners

Experience: Minimum 5+ Years

Project Experience: UAE/GCC Projects

Industry: Engineering Consultancy

Job Summary:

We are seeking an experienced Document Controller for our site in Umm Al Quwain. The ideal candidate will have a minimum of 5 years of experience in document control within the UAE/GCC region and prior experience in an engineering consultancy setting. Immediate joiners are preferred.

Key Responsibilities:

1. Document Management:

- Establish and maintain an effective document control system to ensure the secure and efficient management of all project documentation.

- Control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.

2. Compliance:

- Ensure all project documents are compliant with company and project-specific standards and guidelines.

- Conduct regular audits on document control processes and procedures to ensure compliance and improve effectiveness.

3. Coordination:

- Coordinate with project teams, contractors, and suppliers to ensure document submissions are complete and timely.

- Liaise with different departments to ensure document flow and filing are in accordance with company protocols.

4. Quality Control:

- Review and check documents for accuracy and completeness.

- Ensure documents are easily accessible and properly maintained.

5. Tracking and Reporting:

- Maintain a tracking facility to enable documents to be updated and retrieved easily.

- Generate reports as required, providing status updates and tracking the flow of documents.

6. Archiving:

- Oversee the archiving of all project-related documentation upon completion of projects.

- Manage the retention of documents as per the company's retention policies.

Qualifications:

- Bachelor's degree or equivalent in a related field.

- Minimum 5+ years of experience as a Document Controller in the UAE/GCC region.

- Prior experience working within an engineering consultancy.

- Proficient in using document management systems and software.

- Strong organizational and multitasking skills.

- Excellent communication and interpersonal skills.

Preferred Skills:

- Familiarity with project management and document control software.

- Knowledge of local and international document control standards and best practices.

- Ability to work under pressure and meet tight deadlines.

How to Apply:

If you meet the qualifications and are interested in this opportunity, please send your CV to career@capitalengg.com.

NB: Only shortlisted candidates will be contacted.

Best regards,

Capital Engineering Consultancy

Job Type: Full-time

Application Question(s):

• are available to join immediately ?

Experience:

• Document Controller: 4 years (Required)
• UAE: 3 years (Required)

Location:

• Umm al-Quwain City (Required)