Job Description

This is a full-time on-site role for a Document Controller at Aeris Stream Copper Manufacturing LLC. The Document Controller will be responsible for managing and organizing documents, creating and maintaining project documentation, managing records, and ensuring effective communication regarding documentation.

Responsibilities

Document Management: Oversee the receipt, tracking, and storage of all financial documents including invoices, receipts, financial statements, and contracts. Ensure that all financial documents are accurately recorded, categorized, and filed.

Data Entry and Processing: Accurately input financial data into the organization's accounting system. Ensure timely processing of financial information and maintain detailed logs of all entries and adjustments.

Compliance and Auditing: Assist in ensuring compliance with internal controls, policies, and regulatory requirements. Support external and internal audits by providing necessary documents and information as requested.

Document Integrity: Maintain the confidentiality and integrity of financial documents. Implement appropriate safeguards to protect sensitive information from unauthorized access or loss.

Document Retrieval: Retrieve documents and information quickly upon request by authorized personnel within the organization. Provide support for various departmental projects and activities by ensuring needed financial documentation is available.

Archive Management: Manage the archival of historical financial documents as per legal requirements and company policies. Ensure efficient retrieval capabilities and secure disposal of obsolete documents.

Process Improvement: Regularly review document control processes and suggest improvements to enhance efficiency and accuracy. Implement best practices in document management including the use of electronic document management systems.

Training and Support: Train and support department staff on proper document management procedures and the use of document control systems. Provide ongoing support and troubleshooting for document management issues.

Reporting: Prepare regular reports on document control status and updates for management review. Ensure that management is informed of any issues or discrepancies in document management that could impact financial reporting or compliance.

Qualifications

Document Management and Documentation skills Experience in Project Documentation and Records Management Strong communication skills Attention to detail and organizational skills Knowledge of relevant industry regulations and standards Experience in the manufacturing industry is a plus Bachelor's degree in a relevant field
Job Type: Full-time

Education:

Bachelor's (Required)
License/Certification:

Driving License (Preferred)
Expected Start Date: 15/05/2025