Job Description

Job Overview:

We are seeking an organized and detail-oriented Document Controller to manage and maintain all project documentation. As a Document Controller, you will ensure that all documents, drawings, and files are accurate, up-to-date, and easily accessible for project teams and stakeholders. This role requires a strong attention to detail, proficiency in document management systems, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

Document Management:

Organize, track, and control the flow of all project documents, including technical drawings, reports, contracts, and correspondence. Ensure proper storage, retrieval, and version control of all documents.

File Organization:

Maintain a structured filing system (both physical and digital) to ensure that documents are easily accessible. Ensure that all project files are updated and correctly filed in a timely manner.

Document Distribution:

Coordinate the distribution of documents to relevant team members, contractors, and clients. Ensure that all parties are working with the most current version of documents and receive the necessary updates.

Quality Control:

Review documents for accuracy, completeness, and compliance with company standards and project requirements. Ensure that all documentation is properly formatted and free of errors.

Collaboration:

Work closely with project managers, engineers, and other stakeholders to track document flow, resolve any discrepancies, and ensure that all documentation requirements are met.

Record Keeping:

Maintain records of all outgoing and incoming correspondence and documents. Ensure that all documentation is archived in accordance with company policies and industry standards.

Audit & Compliance:

Assist in audits and reviews of project documentation to ensure compliance with company, client, and regulatory requirements. Maintain an organized log of all documents submitted, received, and reviewed.

Document Control System:

Utilize document management software to track and store documents, manage workflows, and facilitate collaboration across teams. Ensure that the system is kept up-to-date and accessible to authorized users.

Report Generation:

Assist with generating reports related to document control activities, including document statuses, project progress, and compliance with deadlines.

Required Qualifications:

High school diploma

or equivalent; a degree or certification in business administration or a related field is a plus.

2+ years of experience

in document control or a similar administrative role, ideally within the construction, engineering, or project management industries. Proficiency in document management software and tools (e.g., Procore, Aconex, SharePoint). Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Strong knowledge of document control processes, systems, and best practices.

Preferred Qualifications:

Experience in a similar industry, such as construction, engineering, or architecture. Familiarity with ISO standards and document control procedures. Experience with project management software and collaboration tools (e.g., MS Project, Dropbox, or similar).

How to Apply:

If you are a highly organized individual with strong document control experience and a passion for ensuring project documentation runs smoothly, we encourage you to apply. Please submit your resume and a cover letter detailing your qualifications and experience for the role.

Job Type: Full-time