Overview:KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration through conceptualization to realization of planning, design or project delivery in the built and natural environments. For over 60 years weve led with vision, contributing to many of the worlds most ambitious projects, iconic places, remarkable experiences and prosperous communities.As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.We invite you to join us. Why?When you join KEO, youll discover more than just a job youll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards. Responsibilities:Our newest opportunity is for a talented Document Controller to join our team, based in Dubai, United Arab Emirates. You will be responsible for ensuring proper documentation management and control for all project-related documents, including contracts, drawings, reports, and correspondence. The ideal candidate should have significant experience in document control for large-scale projects within the Middle East, particularly for projects with a value exceeding AED 1 billion.We envisage success in this role to include;
Managing, organizing, and maintaining all project documentation, ensuring that it is accurately tracked and stored in accordance with project requirements.
Maintaining both electronic and hard copy filing systems, ensuring documents are easily accessible to the project team and stakeholders.
Controlling and managing the flow of documents, including contracts, correspondence, technical drawings, reports, and other related materials.
Developing and maintaining trackers and registers for all critical documents to ensure efficient tracking and easy retrieval.Monitoring and update registers regularly to ensure that all documents are processed in a timely manner.Ensuring that all changes to documents are recorded and that version control is strictly adhered to.Aconex Expertise:
Using Aconex as the primary document control platform for managing project documents.
Uploading categorizing, and distributing documents via Aconex, ensuring that all project stakeholders have access to the most current versions of documents.
Tracking the status of documents in Aconex, including approvals, comments, and revisions.
Coordinating with various departments, project teams, and stakeholders to ensure that documents are distributed and filed accurately.
Facilitating communication between project team members and external parties regarding document revisions, approvals, and deliveries.
Acting as the key liaison between the project management team and external contractors, consultants, and clients concerning document-related matters.
Ensuring that all project documentation related to contracts, subcontracts, and project management (PMC) processes is properly recorded, tracked, and managed.Working closely with the contracts team to ensure that all contractual documents are properly managed and stored, adhering to contractual requirements and deadlines.Supporting the project management team with document-related aspects of contract administration, including claims, correspondence, and change orders.Implementing document control procedures and systems to ensure compliance with project requirements, client specifications, and industry standards.Ensuring that documents are in proper format and meet the projects document control standards.Conducting regular audits of the document control system to ensure accuracy and completeness.Providing regular reports on the status of document control activities, including document submissions, approvals, and pending actions.Generating reports from Aconex and trackers to support project progress reviews and meetings. Qualifications:To be successful in this dynamic opportunity, we envision that your career journey to date will include 10 years work experience partnered with a Diploma or Bachelor degree in Business Administration.Excellent written and verbal English skills are required.KEOs performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its contribution to client success wherever we work.We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.